Accounts Audit / Papersave Specialist

: Overview: The Accounts Audit / Papersave Specialist will audit all Accounts Payable documentation for accuracy prior to posting and payment processing in Papersave (PS) system. Coordinates all new DePaul utility account setups for ACH payment processing and maintain Excel spreadsheets. Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits (see below for details)
• Competitive wages from $21.50-$22.10/hour

Responsibilities:

• Review all Papersave invoices to ensure all required documentation is attached and A/P procedures have been properly followed to include
  • Appropriate approval prior to purchase
  • Reasonable account distribution
  • Maintain Papersave approval spreadsheet for staff
  • Assist with processing weekly check runs
• Set up and manage recurring AP batches in Great Plains System (i.e. Rents, monthly utility batches, Spectrum, monthly contract payments etc.).
• Coordinate AP vendor account audits and communicate on findings.
• Assist IT with Spectrum account audits and maintaining add on/drop off site addresses.
• Maintain and update utility account spreadsheets for AP processing.
• Set up and coordinate with staff, open/close utility accounts with vendors, create website ACH account and update tax exempt status for all accounts.
• Assist with pulling AP utility invoices, save to P-Drive folders, create entry spreadsheet, ACH payment processing and create manual payment entries for posting.
• Create Open Invoice Monthly Spreadsheet for month end and year end close.
• Coordinate bi-weekly staff email reminders to complete PS approvals.
• Assist with daily editing of AP batches prior to check preparation.
• Assist in the training of staff to ensure that all accounts payable related policies and procedures are being followed and handle staff questions regarding policies.
• Coordinate 1099 reporting for AP vendor accounts, review accounts summaries with Great Plains information for accuracy. Assist with third party company 1099 reporting questions.
• Assist P-Card Specialist with reporting and staff troubleshooting.

Qualifications:

Education & Experience:

• High School Diploma or GED.
• 3 years of experience in Accounts Payable field.
• Knowledge of Excel is required.
• Travel required.

Physical Requirements:

• Ability to sit, stand, and use a computer for extended periods. Must be able to lift to 20 lbs, communicate effectively, and perform basic office tasks such as typing, filing, and operating standard office equipment.

Benefits: This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match and Employee Discount Programs.

DePaul is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, nationality, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.