Staff Accountant

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Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Key Responsibilities

Accounts Payable & Receivable

• Process all vendor invoices, verify coding and approvals, and schedule payments.


• Generate and track customer invoices and draw requests according to contract terms.


• Maintain AR aging; follow up on outstanding balances to keep DSO < 45 days.


• Ensure all vendor payments, ACHs, and checks are issued accurately and on time.


• Maintain an accurate and up to date filing system

Financial Management & Reporting

• Reconcile all bank, credit card, and loan accounts weekly..


• Prepare weekly and monthly reports: AR/AP summary, cash position, project profitability.


• Support month-end close and prepare data for CFO review by the 10th business day.


• File NYS sales tax and assist with insurance, audit, credit apps, and grant documentation

Process & Systems Management

• Maintain accurate records in QuickBooks IES (project-based job costing).


• Ensure data is current, consistent, and fully auditable.


• Document and continuously improve accounting procedures and workflows.


• Train team members on data entry and cost coding standards.

Collaboration & Communication

• Coordinate with Project Delivery and Construction teams to confirm draw milestones.


• Communicate proactively about upcoming payables, receivables, and cash flow needs.


• Support leadership with financial insights and reporting for Level-10 and quarterly meetings.

Key Performance Indicators (EOS Scorecard Metrics)

• Bank reconciliations completed weekly (100%)


• AR aging < 45 days


• AP current within 30 days


• Month-end close completed ≤ 10 business days


• 100% accurate data entry in QuickBooks IES
  • Zero late payroll or sales tax filings

Qualifications

• 3–5 years of bookkeeping or accounting experience (construction or project-based preferred)


• Strong knowledge of QuickBooks Online or QuickBooks IES (construction version)


• Proficient in Excel and comfortable with data imports and reconciliations


• Understanding of WIP, cost-to-complete, and percent-of-completion concepts


• Detail-oriented, highly organized, and dependable


• Strong communication skills and ability to work cross-functionally


• Experience with NYS sales tax, lien waivers, and progress billing preferred


• Understanding of GAAP accounting

Core Values Alignment

• 
  Ambition – Strives for continuous improvement in accuracy and process.


• 
  Willingness to Learn – Seeks understanding of project financials and incentives.


• 
  Knowledge – Shares financial insights that help the team make better decisions.


• 
  Respect – Works collaboratively with internal and external partners.


• 
  Teamwork – Owns their role but supports the collective success of the company.

Compensation & Benefits

• Salary range: $34-$36 an hour (commensurate with experience)


• 35-40 hour work week


• Health, vision, and dental insurance


• Company-paid life insurance


• 401(k) with employer match


• Paid time off and holidays


• Opportunities for professional development and career growth

Compensation: $34.00 - $36.00 per hour

Our Story

At Buffalo Solar, our mission is bold and crystal clear, power 1,000 businesses with clean, reliable solar energy by 2035.

We specialize in commercial and industrial rooftop solar solutions that help companies cut operating costs, lock in predictable energy expenses, and meet long-term sustainability goals. Every project we deliver is designed to perform as a true business asset, driving savings, stability, and growth for decades to come.

Founded in Buffalo, NY, Buffalo Solar was built from the ground up by Founder and CEO, Tyler Uebelhoer. With more than a decade of experience as an electrician and construction professional, Tyler recognized solar as the industry where he could make the biggest impact, not just for businesses, but for the economy and communities of Western New York. What started in his South Buffalo living room in 2015 has evolved into a modern solar development and EPC company serving organizations across New York, Pennsylvania, Massachusetts, Connecticut, New Jersey, and beyond.

Over the past 10 years, Buffalo Solar has grown from a local startup into a trusted regional partner, yet our approach remains hands-on and personal. From the first consultation through post-installation support, we stay closely connected to every client to ensure their system is reliable, efficient, and built for long-term value.

We care so deeply about the businesses we serve that we developed our own in-house 15-Year Peace of Mind Warranty, providing unmatched protection that separates us from the rest of the industry.

Our vision is ambitious but simple, 1,000 businesses powered by Buffalo Solar by 2035. We have already come a long way from our beginnings in Western New York, and we are just getting started.

CAREERS AT BUFFALO SOLAR

If you have a great work ethic, think well on your feet and you’re great with people, Buffalo Solar may be a great career move.

Maybe you’ve been told you’re a super hero of installation or that you have better customer service skills than that gecko on the insurance company commercials, we’re a place where dedication and hard work pays off.

Personal attributes we’re looking for:

• A keen eye for detail and more timely than a Swiss watch
• Stops at nothing to make sure the customer is happy
• Shows care and concern for the work you do and the people you work with
• Ability to take constructive criticism in stride and apply to improving
• Desire to grow personally and professionally