Medical Records Coordinator

The Grand Rehabilitation and Nursing at Barnwell is currently seeking a Business Office Assistant to join our team! Job Title: Medical Records Coordinator Position Type: Full-Time About Us At The Grand Healthcare System, we are committed to providing high-quality care in a welcoming and comfortable environment. Our beautiful residences, modern amenities, and compassionate staff make us a preferred destination for high-quality healthcare. We prioritize our residents' well-being and satisfaction, creating a unique and supportive environment for both staff and guests. Position Overview As the Medical Records Coordinator, you will play a crucial role in maintaining resident medical records and health information systems. Your responsibilities will include ensuring compliance with federal and state regulations, organizing and updating records, and supporting staff in retrieving necessary documentation. The ideal candidate will have strong organizational skills, attention to detail, and a commitment to maintaining confidentiality. Key Responsibilities Records Management * Retrieve, assemble, and file resident medical records (both manually and electronically). * Maintain and organize medical documentation, including nurses’ notes, assessments, progress notes, lab reports, x-ray results, and correspondence. * Ensure that incomplete records are returned to the appropriate personnel for completion. * Establish procedures for the proper handling, filing, and indexing of resident records. * Maintain a log of authorized information released from medical records. * Assist in the development of procedures to ensure compliance with regulations and facility policies. Compliance & Confidentiality * Ensure all medical records are maintained in accordance with privacy regulations and facility policies. * Monitor and prevent unauthorized access to protected health information. * Report any suspected violations of privacy and security policies to the Administrator. Administrative Duties * Respond to telephone inquiries regarding medical records functions. * Retrieve medical records upon request by authorized personnel, such as physicians, nurses, and government agencies. * Maintain admission and discharge registries for residents. * Collect, assemble, and inspect charts for completion before filing. * Coordinate the pick-up and delivery of resident medical records as needed. Qualifications & Requirements * High school diploma or equivalent required. * Ability to read, write, speak, and understand the English language. * Strong organizational skills and attention to detail. * Experience in medical records management or healthcare administration preferred. * Ability to work collaboratively as part of a team. * Professional demeanor with excellent communication and problem-solving skills. * Must have patience, tact, and enthusiasm, with a willingness to handle difficult situations. Work Schedule * Full-time, 40 hours per week. * Overtime may be required as needed. What We Offer * Competitive Salary: Base salary with rewarding bonus opportunities. * Comprehensive Benefits: Health insurance, 401(k), paid time off, and more. * Professional Growth: Opportunities for career advancement and continued development. * Innovative Training Programs: Ongoing training to enhance your skills and industry knowledge. * Supportive Team: Work alongside a dedicated team that values collaboration and providing excellent care. How to Apply If you are passionate about healthcare administration and maintaining high-quality medical records, we encourage you to apply today! Apply online, and a personal recruiter will reach out to you for next steps! Join The Grand Healthcare System and help us ensure the highest standard of care through accurate and organized medical records. We are an Equal Opportunity Employer – M/F/D/V. Follow Us: See what we’ve been up to on Instagram: