Assistant Offices Service Manager

NY HELP No

Agency State Police, Division of

Title Assistant Offices Service Manager

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Duties Description Under the direct supervision of an Office Services Manager, G23, the incumbent will provide oversight to the local Troop Quartermasters, supporting consistent operations and direct program execution. Responsibilities include:DUTIESRegional Oversight of Quartermaster Operations:Conducting inventory audits and ensuring compliance with Division policies.Identifying inefficiencies and implementing corrective actions.Providing training, guidance, and performance feedback to Quartermasters.Maintains accurate inventory records for materials, equipment, and assets using inventory management systems.Investigates inventory discrepancies, identifies root causes, and implements corrective and preventive actions.Prepares inventory reports, performance metrics, and documentation for management review.Supervises, trains, and provides functional oversight to Troop-level quartermaster staff at regional locations.Analyzes inventory usage trends, lead times, and demand patterns to optimize stock levels and reduce waste.Conducts and oversees cycle counts, physical inventories, audits, and reconciliations to ensure inventory accuracy.Execution of the Ballistic Protection Program at the Regional Level:Scheduling and conducting employee fittings.Coordinating Basic School class body armor distribution.Managing returns, replacements, specialty unit requirements, and emergency deployments.Ensuring regional accuracy in expiration tracking and inventory control.Implementation and Maintenance of the Inventory Management System:Overseeing Troop-level system usage, data accuracy, and workflow compliance.Troubleshooting user issues and escalating system problems to the SG-23.Ensuring inventory records statewide remain consistent and audit-ready.

Minimum Qualifications Six years of experience in warehouse and inventory operations. NOTE: A bachelor's degree may substitute for four years of experience. An associate's degree may substitute for two years of experience. A master's degree may substitute for an additional year of experience.OROne year of permanent service as a G14 in which you were performing job duties associated with inventory control or warehousing operations.Must be able to demonstrate the ability to travel between Division Headquarters in Albany, New York and Troop G in Latham, New York as frequent travel is required.PREFERRED QUALIFICATIONSAt least one year of supervisory experience.Experience managing law enforcement and/or military inventory and equipment.Minimum qualifications must be met by the closing date of the posting.

Additional Comments Please be advised that authorization to fill this position is pending Division of Budget approval.The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address [email protected]

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

Notes on Applying Kindly send a cover letter, complete resume and transcripts via email to: [email protected] in the Subject line: AOSMApplicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.