Senior Manager of Administration, Science

NYBG Job Description

Position Summary:

The New York Botanical Garden is seeking a proactive, initiative-taking Senior Manager of Administration to oversee activities related to science administration and strategy. The Senior Manager of Administration will be expected to maintain financial and administrative records, coordinate strategic planning for the division, and support communications and reporting from the Dean’s office. The Senior Manager of Administration will conduct research, compile and synthesize information, prepare reports and presentations, assist with grant writing, and complete special assignments related to strategy, administration, and communications.

Specific Duties & Responsibilities:

• Supports and oversees administration and related strategy in the Science Division

• Responsible for preparing briefings and summarizing information for the Dean of Science and Science leadership team

• Maintains organizational financial systems related to budget and planning, grant management, procurement, travel, and personnel records

• Oversees delegation of assignments and coordinates administrative effort in the Science Division related to engagement, events, communications, reports, and financial management.

• Conducts research, synthesizes information, prepares reports and presentations, and assists with grant proposal preparation

• Manages the calendar for the Dean of Science, and organizes and coordinates meetings and special events

• Directs communications and correspondence for the Dean of Science

• Prepares meeting agendas; takes notes and minutes; coordinates meeting follow-up

• Manages and implements special projects and provides support as assigned

• This position may require occasional national or international travel

Qualifications:

• Bachelor’s or Master’s degree required, preferably in a field related to life sciences, environmental studies, or museum studies.

• Three or more years of experience in administrative or executive support preferred; project management experience a plus; applicants with backgrounds in science encouraged to apply

• Strong writing and editing skills

• Good organizational, communication and interpersonal skills

• Strong and varied computer skills including advanced Microsoft Office (especially Excel, PowerPoint, Word), also with advanced analytical and problem-solving skills for diverse projects

• Strong quantitative skills; ability to manage financial record keeping

• Valid driver’s license required for on-campus transportation of personnel and meeting materials

• Superior time management skills, commitment, and ability to multitask and meet deadlines in a fast-paced environment

• Diplomacy, tact, discretion, and ability to maintain confidentiality

• Ability to give and receive constructive feedback

• A self-starter willing to be proactive, take initiative, and follow through as needed

Physical Demands & Work Environment:

While performing the duties of this position, the employee is required to, at minimum, sit at a desk, lift or move up to 25 pounds, and occasionally work outdoors or under moderate or loud work conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule:

Monday-Friday, 9-5, some early mornings, evenings, and weekends required.

Salary: Commensurate with experience within the range of $78,000-$85,000.

Please include a cover letter.