Administrative assistant

TO APPLY: Email [email protected] with subject line: Admin Asst. - FULL NAME with a pdf of your resume attached to be considered.

ONLY APPLICATIONS EMAILED TO [email protected] WILL ENTER THE HIRING PROCESS

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GENERAL DESCRIPTION

The Administrative Assistant provides high-level administrative support to the CEO and leadership team when needed. We are seeking a detail-oriented and proactive Administrative Assistant to support our leadership team. The ideal candidate will be organized, resourceful, and capable of handling confidential information while maintaining professionalism. This role involves managing schedules, coordinating meetings, and ensuring the needs of the CEO is met as well as occasional support of the leadership team.

DUTIES AND KEY RESPONSIBILITIES

Administrative Support:

• Manage and maintain calendars, scheduling appointments and meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Handle confidential documents and ensure their secure storage.
• Take notes at internal meetings, making follow up to dos and following up on completion of items.

Communication Management:

• Screen and prioritize emails, phone calls, and messages.
• Relay information and follow up on inquiries as needed.

Scheduling & Planning:

• Help to maintain and keep CEO schedule up to date
• Plan and organize meetings, events, and conferences.
• Prepare agendas, meeting minutes, and other required materials.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.

Project Management:

• Assist in the planning and execution of special projects.
• Track and report on project progress.
• Coordinate with teams to ensure deadlines are met.

SKILLS/BEHAVIORAL REQUIREMENTS

• High school diploma, GED, or suitable equivalent.
• 4+ years of administrative assistant experience, preferably in a related field.
• Detail orientated and ability to multi-task in fast paced environment.
• Initiative to organize, update and communicate to ensure client needs are being met.
• Proficient computer skills.
• Proficient with MS Office suites.
• Excellent phone etiquette.
• Outstanding communication skills, both verbal and written.
• Strong people skills.

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WHO WE ARE : DeepTech Inc. has been a mainstay in the world of NYC MSP’s for over 20 years. Built from the ground up with long-lasting client relationships.

What are DeepTech’s offerings?

• Flexible Helpdesk
• Procurement & Provisioning Solutions
• Strategic Projects
• Business Protection & Continuity
• Virtual CIO

DeepTech is committed to being an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

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TO APPLY: Email [email protected] with subject line: Admin Asst. - FULL NAME with a pdf of your resume attached to be considered.

ONLY APPLICATIONS EMAILED TO [email protected] WILL ENTER THE HIRING PROCESS

Job Type: Full-time

Pay: $25.50 - $27.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• New York, NY 10018 (Required)

Ability to Relocate:

• New York, NY 10018: Relocate before starting work (Required)

Work Location: In person