Administrative Assistant
Job Description
Job Description
We are looking for a dedicated Administrative Assistant to join a dynamic legal team in New York, New York. This long-term contract position offers the opportunity to provide essential support to a litigation group, ensuring smooth operations and the timely delivery of high-quality documents. The role may transition into a permanent position based on mutual fit.
Responsibilities:• Provide comprehensive administrative support to a litigation team consisting of 7–8 members.
• Edit, format, and finalize legal documents, including briefs and tables of authorities, ensuring accuracy and compliance with standards.
• Conduct document comparisons to identify and address discrepancies.
• Manage scheduling for Zoom meetings and provide logistical support for virtual and in-person events.
• Handle printing, scanning, mailing (including FedEx), and other document management tasks.
• Assist attorneys with general office and project-related needs.
• Maintain an organized workflow to ensure deadlines are consistently met.• Proficiency in Microsoft Office 365, with advanced skills in Word and Excel.
• Familiarity with DocuSign and its applications in legal document management.
• A minimum of 2 years of experience providing administrative support to litigation teams, including work on legal briefs.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent organizational and communication skills.
• Experience with tables of authorities (TOA) and legal formatting is preferred.
• Demonstrated ability to work effectively in a fast-paced, deadline-driven environment.
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