Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: New York , NY(Hybrid)

We are currently seeking candidates who meet the following qualification

• Oversee the organization-wide Accounts Payable (AP) function, including training Javits department staff on proper and timely processing of goods/services receipts.
• Supervise the processing of vendor invoices, expense reimbursements, and payments by Javits staff.
• Accurately input vendor AP data into the NetSuite system, ensuring proper account coding and required approvals, and coordinate payment processing with NY State Treasury guidelines.
• Ensure all financial transactions, including vendor invoices, expense reports, and payments (ACH, checks, wire transfers), are processed accurately and in a timely manner.
• Conduct month-end AP close procedures, including account reconciliation and compliance reporting.
• Support the Controller and Assistant Controller with monthly closing tasks and financial analysis.
• Monitor daily cash flow to meet payment obligations, providing key input to the Controller for cash management decisions.
• Collaborate closely with accounting and finance teams to ensure accurate transaction coding and timely vendor payments.
• Work with internal departments such as Procurement to monitor purchase order expiration and fund availability.
• Maintain and regularly update open AP listings and the aged trial balance.
• Conduct daily AP reviews and generate reports to support budgeting and expense tracking for department managers.
• Handle vendor inquiries and disputes, ensuring timely resolution and communication.
• Prepare data summaries, reports, and recommendations for management; contribute to ad hoc projects as needed.
• Provide reliable support during internal and external audits.
• Uphold high standards of accuracy, completeness, and timeliness in financial processing and reporting.
• Maintain professional ethics, confidentiality, and a high level of customer service in all interactions with internal stakeholders and external vendors.

• Bachelor's degree in Accounting or equivalent combination of education and relevant experience.
• 3 5 years of direct experience in Accounts Payable operations.
• 2 5 years of supervisory experience, with demonstrated ability to mentor, guide, and lead a team.
• Minimum 1 year of hands-on experience with Oracle NetSuite is required.
• Proven ability to evaluate, document, and improve financial processes; effective in communicating changes and training end users.
• Capable of identifying and addressing process deviations; skilled at onboarding and training new system users.
• Intermediate proficiency in Microsoft Excel and Outlook; familiarity with other Microsoft Office applications is beneficial.
• Strong analytical, financial, and investigative skills.
• Excellent interpersonal and communication skills for effective collaboration with vendors, team members, and leadership.
• Results-driven, with the ability to delegate and also perform detailed tasks in a high-volume, fast-paced environment.
• Familiarity with governmental AP processes and New York State Treasury procedures is preferred but not mandatory.
• Able to work both independently and collaboratively within a team structure.
• Highly organized and able to manage multiple priorities and deadlines effectively.
• Self-starter with a strong ability to work with limited direction.
  
  
  If you meet these qualifications, please submit your application via link provided in Linkedin.
  Kindly do not call the general line to submit your application.