Legal Administrative Assistant - Trusts and Estates

Location:

Rochester, NY (100% in the office)

Do you have legal administrative assistant experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Role

Harris Beach Murtha is in search of a Legal Administrative Assistant to join our Trusts & Estates practice group in the Rochester, NY office. You will thrive in this role if you have:

• 1+ years of experience as a legal administrative assistant
• Knowledge of estate planning and estate administration (preferred)
• A Notary Public License (preferred)
• A high level of motivation, flexibility and initiative
• The ability to follow through on numerous ongoing projects in a busy environment
• Exceptional oral and written communication, and organizational skills
• Strong proofreading and analytical skills to ensure top quality of legal documents
• Proficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resources

The Trusts & Estates Team Needs a Legal Administrative Assistant To Handle Day-to-day Administrative Tasks To Effectively Manage The Workload Of Multiple Attorneys And Paralegals. Do You Have The Drive And Desire To

• Draft and finalize estate planning documents consisting of Last Will and Testament, Power of Attorney, Health Care Proxy, Trust, etc. in accordance with instructions from attorneys
• Attend document executions acting as a witness and/or notary at the office and occasionally outside of the office
• Coordinate and assemble document packages, including filings with local, state and federal courts and agencies, tabbing, copying, and scanning, as needed
• Review, revise, and facilitate execution and recording of real property transfer documents
• Assist with the intake of new clients, opening new matters and preparing necessary correspondence
• Manage attorney contacts, calendar and scheduling (including travel), and phones
• Process check requests, invoices from vendors, and attorney and paralegal expense reimbursement requests
• Handle Surrogate’s Court e-filing using the NYSCEF system
• Follow-up with clients and other parties as needed and requested

Harris Beach Murtha Recognizes Everyone Has a Right To Be Included. You Will Be Successful In Your Career At The Firm If You

• Exhibit well-developed interpersonal skills (exude patience and empathy), particularly with clients
• Are looking for an opportunity with growth potential
• Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [email protected] to inquire about potential collaboration for this position.

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Legal Administrative Assistant in Rochester is 38.75 hours per week.

Rochester, NY:

$24.82-$34.74/hour

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

About Harris Beach Murtha

Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP. A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936. Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.

Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach. Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals. The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.

The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.