Property Associate

As a Property Associate (PA) within our Industrial Property Management team, you will provide vital administrative support to Property Managers and ensure the smooth day-to-day operation of managed properties. This on-site role is ideal for someone who thrives in a fast-paced environment, values organization, and is passionate about providing exceptional service to tenants and vendors.

What You’ll Be Doing

Administrative Support

• Provide direct administrative assistance to Property Managers.

• Maintain accurate filing systems for leases, service contracts, reports, legal correspondence, and payables.

• Track and manage Certificates of Insurance (COIs) for tenants and contractors.

• Monitor and respond to daily email correspondence.

• Coordinate express mail packages and oversee office supply inventory for mailing needs.

• Support compliance with internal and external management audits.

• Assist in budget preparation and documentation.

Accounting Support

• Process accounts payable: enter invoices, code them correctly, and secure approvals.

• Manage and collect W-9 forms from vendors.

• Print and review Aged Delinquency reports; prepare and send delinquency letters to tenants.

• Complete manual adjustment forms for tenant service charges.

• Assist with accounts receivable tasks and tenant billing.

Tenant Relations

• Deliver excellent customer service to tenants, vendors, and contractors.

• Maintain and update the Tenant Handbook and tenant contact lists.

• Draft and distribute tenant memos and formal communications.

• Coordinate tenant move-in/move-out processes and ensure necessary paperwork is in place.

Additional Duties

• Perform other tasks and responsibilities as assigned by Management.

What You Bring to the Table

• Education: Associate’s or Bachelor’s degree preferred, or an equivalent combination of education and experience.

• Experience: Minimum of 1 year in an administrative or property management support role. Previous exposure to industrial or commercial real estate is a plus.

• Skills:

  • Strong multitasking abilities and attention to detail.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Willingness to learn new client-specific software.

  • Flexibility to work extended hours when necessary.

What’s In It For You

• Be part of an industry leader in commercial and industrial property management.

• Work with the latest technology to drive efficiency and excellence.

• Comprehensive benefits package (medical, dental, vision, 401(k), etc.).

• A collaborative, inclusive, and supportive team environment.

• Opportunities to grow professionally and make a positive impact through our sustainability and community engagement initiatives.