Inventory manager

Client: Luxury Boutique Hotel 
Role: F&B Inventory Manager
Salary: $80,000 - $85,000/annually + Benefits

Location: Manhattan, NY (Union Square) - *5 days a week onsite*

Key Responsibilities:

Inventory & Stock Management

• Oversee day-to-day inventory control across all departments, with a focus on F&B and housekeeping supplies.
• Maintain accurate inventory levels using Craftable or other hospitality-grade procurement platforms.
• Conduct regular physical stock counts and reconcile discrepancies.
• Ensure proper storage, labeling, and rotation of stock (FIFO), maintaining high standards of hygiene and organization.
• Monitor inventory usage trends and report anomalies or areas for optimization.

• Lead the implementation, configuration, and ongoing optimization of Craftable or other procurement software.
• Ensure accurate data entry, vendor integration, and product catalog management.
• Train team members on procurement systems and SOPs.

• Design and establish a central warehouse system  to consolidate and streamline inventory control.
• Define and manage stock receiving, issuing, and transfer protocols between the central warehouse and operating departments.
• Oversee warehouse staff and ensure safety, compliance, and operational excellence.

• Work with the Finance and F&B teams to accurately calculate Cost of Goods Sold (COGS) for all outlets.
• Assist in menu engineering and profitability analysis by providing accurate product cost data.
• Support monthly inventory close and contribute to budget and forecast planning.

• Build strong relationships with suppliers, ensuring timely deliveries and best pricing.
• Monitor vendor performance and negotiate terms where necessary.
• Ensure all stock movements are recorded, reported, and documented according to company policy.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

[email protected]

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate forthe foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.