Administrative Assistant

Job Description

Job Description

COMPANY OVERVIEW:

CERTERRA (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve.

We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms.

With a 60-year history, CERTERRA has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients.

Job Summary:

We are seeking a highly organized and detail-oriented Temporary Administrative Assistant (12 - 16 weeks) to join our professional engineering office. In this position, you will support A/P and A/R operations while providing essential administrative assistance to our team. The ideal candidate will possess strong communication, problem-solving, and multitasking skills, with proficiency in Microsoft Excel and Adobe Acrobat.

Responsibilities:

• Assist with office operations, including invoicing, light bookkeeping, supply management, AR/AP management, etc.
• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Organize and maintain files, both physical and digital, to ensure easy access to important documents.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Perform other duties or special projects as assigned.
• Proficient in MS Office & Adobe Acrobat • Deltek VantagePoint a ++++