FACILITIES COORDINATOR

Salary: 68,000 - 72,000

Pay Grade: 11

Other Forms of Compensation:

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. 

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

Job Summary

The Facilities Coordinator is responsible for ensuring the smooth operation and maintenance of the client’s buildings and infrastructure. This role involves coordinating repairs, managing vendor relationships, maintaining compliance with health and safety standards, and supporting day-to-day facilities operations.

Key Responsibilities:

A minimum of 4 years of experience

• Serve as the primary point of contact for all facility-related issues and service requests.
• Coordinate services requests: Furniture, Janitorial, Pest Control, Document destruction, Interior and Exterior horticultural services.
• Monitor and manage facilities service contracts, including cleaning, Concierge Services, pest control, horticulture, Holiday decorations and landscaping vendors.
• Oversee mailroom operation, support the shipping and receiving team
• Ensure facilities comply with local safety, environmental, and building codes and regulations.
• Maintain records of maintenance activities, service reports, and inspections.
• Assist with budgeting and cost control for facility-related expenses.
• Work closely with internal departments and external contractors to ensure timely and effective facility services.
• Administrative duties: Billing, AP invoices, Vendors COI’s submission, other business request forms.

Requirements :

• Proven experience in facilities coordination, property management, or a related field.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and projects simultaneously.
• Excellent communication and interpersonal skills.
• Familiarity with building systems
• Proficiency in MS Office
• Knowledge of health and safety regulations and building codes
• Support with small internal staff moves; must be able to carry at most 50 pounds.
• Experience with Soft Services to include Janitorial
• Excellent written and verbal communication skills
• Client Relations and Customer Service Oriented
• Team leadership Abilities; Development and Relations
• Planning, Organization & System Know-how

Preferred Qualifications:

• Associate's or bachelor’s degree in Facilities Management, Business Administration, or a related field is preferred

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Applications are accepted on an ongoing basis.

Eurest Services maintains a drug-free workplace.

Associates at ESFM are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.