Staff Accountant

About Alcoholics Anonymous

Founded in 1935, Alcoholics Anonymous World Services (AAWS) is a 501(c)(3) non-profit organization and an international fellowship of people who have had a drinking problem. The Alcoholics Anonymous fellowship is nonprofessional, self-supporting, multiracial, apolitical, and available almost everywhere. The General Service Office (GSO) in the Morningside Heights neighborhood of New York City employs approximately 95 people (both alcoholic and non-alcoholic) and serves over 1.3 million members in the U.S. and Canada.

Our mission at the GSO is to support carrying the message of Alcoholics Anonymous to the still-suffering alcoholic by providing services to A.A. members, groups, and others; publishing and distributing A.A. literature, preserving A.A. history, and sharing A.A.’s collective experience. Not only is our team incredibly mission-driven, but also tremendously supportive of each other as both colleagues and individuals.

Job Summary

Reporting to the Controller, the Staff Accountant is responsible for organizing, reconciling, and entering into the ERP a variety of transactions as described in responsibilities and is responsible for processing payroll. This position also assists with administrative and bookkeeping tasks to support the efficient operations of the department well as correcting journal entries and ensuring that processes and procedures are complete in both AR and AP.

This role is well-suited for an organized, detail-oriented accounting professional who thrives in a fast-paced environment and enjoys being a trusted resource to both the Finance team and the broader organization.

Requirements

Accounting

• Performs bank reconciliations of multiple bank accounts; researches and resolves discrepancies; determines when to escalate discrepancies to Supervisor.
• Creates deposit entries as needed for each bank account; creates journal entries for credit card transactions, bank fees, wires, and all miscellaneous bank activities; creates correcting journal entries.
• Assists with audit preparation; maintains, organizes, and uploads all required documents requested during the annual audit; keeps track of status of items on the audit request submissions.
• Reconciles credit card account charges including verification of documentation, authorization, and coding; works with cardholders to resolve issues; escalates unresolved issues to management; orders new cards as requested by management.
• Reconciles petty cash.
• Processes, verifies, and approves invoices on bill payment platform, bill.com, after internal audit process; assists the AP Associate with sync errors in bill.com.
• Assists in preparation of 990 tax form.
• Prepares monthly sales tax reconciliation.
• Participates in month end close process and updates workbooks.

Payroll

• Prepares and transmits bi-weekly payroll work file and enters the payroll information into the payroll software for A.A. World Services, Inc. and the AA Grapevine.
• Prepares and enters payroll work file in the general ledger software.
• Ensures accurate account balances for all payroll and employee benefits related to general ledger accounts. Prepares monthly journal entries, makes corrections as needed.
• Performs and maintains allocation entries for all Payroll and benefit expenses.
• Performs quarterly reconciliation of IRS Form 941 to the general ledger.
• Performs reconciliation of payroll bank account; researches and resolves discrepancies; determines when to escalate discrepancies to Supervisor.

General Administrative Support

• Performs miscellaneous research projects and analysis of general ledger accounts as requested by the CFO and Controller.
• Maintains filing/data systems for Finance Department.
• Provides backup support to contributions lockbox as needed.
• Participates in User Acceptance Testing on ERP enhancements related to finance.
• Additional duties as assigned.

Required Skills

• Excellent multi-tasking and organizational skills.
• Able to work in a fast paced, high volume, demanding environment.
• Excellent spelling, grammar, and proofreading skills.
• Demonstrated advanced experience working with Microsoft Word, Excel, and PowerPoint.
• Familiarity with accounting practices and controls.
• High level of professionalism and discretion is required.

Qualifications

• Bachelor’s degree in accounting or relevant practical experience.
• Bookkeeping experience is preferred.
• CPA is a plus.
• Experience working with billing, ERP, and payroll/HRIS platforms - we work with Netsuite, bill.com and Paylocity.
• Working knowledge of the General Service organization (i.e., delegates, trustees, Board weekends and Conferences) is a plus.

Physical Requirements

• Availability to work in person a minimum of three days per week.
• Some weekend or evening work may be required during busy times, General Service Board weekends, or Conference.
• Ability to sit at a desk for a 7-hour workday with breaks.
• Ability to use a computer including tasks such as typing and using software and the ability to read and interpret data on a computer screen for extended periods.
• Ability to work in an indoor office setting with controlled climate conditions.
• Tolerance to moderate noise levels typical of an office setting.

Location

This position is in New York City, we currently work a hybrid schedule of 3 days in office and 2 days remote with occasional additional in office days.

Pay & Benefits

This is an exempt position with an annual salary range of $75,000 - $80,000 based on experience and skillset.

AAWS offers outstanding health benefits including majority employer paid medical, dental and vision and an employer-funded health reimbursement account. Long- and short-term disability and life insurance is provided at no cost to our employees. We offer generous paid time off including 3 weeks of vacation to start, 10 sick days, personal days, and paid holidays. Additional benefits include a 403(b) plan with up to 7.5% employer contribution, tuition reimbursement program, and salary continuation program, all of which are available after 12 months of employment.

AAWS is committed to maintaining a diverse and inclusive environment and is proud to be an equal opportunity employer. All applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Finally, your security is a priority. Please note that any communication from our organization about a job opportunity will only be made by an AAWS employee with an aa.org or @mail.paylocity.com email address. We would never ask you as part of our interview process to provide personal or financial information, such as your social security number, online account passwords, credit card numbers, passport information, and other related banking information. If you believe you’ve been a victim of a phishing attack, please mark the communication as “spam” and alert us right away at [email protected].