Facilities Coordinator

Overview

A leading investment firm is seeking a Facilities Coordinator to join its Office Services team. This position is ideal for someone who enjoys a hands-on role supporting day-to-day office operations while delivering a high level of service to employees and leadership.

This role sits within the firm’s Office Services team , which maintains a highly organized and service-oriented workplace. The team works closely together to manage building operations, vendor coordination, and internal office support while also providing a white-glove experience for employees across the office.

The ideal candidate is mechanically inclined, tech savvy, and proactive , someone who enjoys solving problems and taking initiative before escalating issues externally. This environment moves quickly and requires someone who is energized by a demanding, service-focused workplace.

Key Responsibilities

• Support daily office operations as part of the Office Services team, ensuring the workspace runs smoothly and efficiently
• Assist with building maintenance needs, coordinating repairs and working closely with vendors and building management
• Troubleshoot and resolve minor facilities issues such as doors, equipment, and general office repairs before escalating externally when possible
• Assist employees with basic technology issues including computers, monitors, and office equipment
• Coordinate daily lunch service and catering orders while maintaining a high level of presentation for employee and executive meetings
• Maintain office pantries and common areas, ensuring they remain fully stocked and organized
• Track inventory and supply orders using Excel to ensure consistent availability of office and pantry items
• Partner closely with the facilities team to prioritize requests and maintain a high standard of office functionality and presentation
• Deliver a white-glove level of service to employees while maintaining a professional, team-oriented approach
• Identify operational issues proactively and suggest solutions to improve office efficiency

Qualifications

• 3–5+ years of experience in facilities, office services, or workplace operations roles
• Mechanically inclined with the ability to troubleshoot equipment and facilities issues
• Comfortable assisting with basic computer troubleshooting and office technology support
• Strong communication skills and professional presence when interacting with employees at all levels
• Highly proactive and able to take direction within a structured team environment
• Comfortable working in a fast-paced, service-oriented office
• Strong Excel skills for tracking inventory and operational needs
• Experience with Building Management Systems (BMS) is strongly preferred
• Financial services or corporate office experience preferred
• Spanish language skills are a plus
• Bachelor’s degree optional

Schedule & Location

• 5 days per week onsite
• Standard schedule is 9:00 AM – 6:00 PM

Compensation

The base salary for this position ranges from $75,000 to $95,000 , plus a 10–20% discretionary bonus depending on experience.

The firm also offers 100% employer-paid benefits .