NY - Human Resource Administrator

HUMAN RESOURCES ADMINISTRATOR

INTRODUCTION
A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

Job Summary:
A & Associates is looking for an experienced Human Resources Administrator to assist in the administration of the day-to-day operations of the Human Resources functions and duties. Contribute to the accomplishment of the Human Resources practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and recruitment in accordance with applicable laws.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Conduct initial screening of prospective employees.
• Upon receipt of recommendation for hire, conduct reference checks.
• Arrange and provide new hires with orientation of employee benefit plans, personnel policies; obtain required paperwork including signed job description and provide ID card.
• Prepare and submit necessary personnel related documents for new hires, current or separating employees to Director of Human Resources prior to payroll specialist’s entry into payroll system.
• Respond to various inquiries regarding former and current employees, such as; unemployment, loan application verifications, FMLA and disability forms, employment references, etc.  Maintain a copy of inquiries and response in employee’s personnel record.
• Submit Fingerprinting Consent forms to the OMRDD or OMH for applicant clearance.
• Maintain a tickler system for PPDs expirations.  Follow up as necessary.
• Maintain a tickler system for additions and deletions to our medical insurance plan to ensure that insurance company is notified of changes in a timely manner.
• Ensure that all UPS required paperwork and Federal and State mandated documents/records are obtained at time of hire.
• Maintain individual personnel records in a confidential and organized manner.  File all documents in employee’s personnel file upon receipt.
• Follow up on outdated and missing information to ensure that personnel records are kept up to date.
• Maintain database of pertinent employee information.
• Provide Human Resources Director and IT appropriate bookkeeper with new hire and termination information on a monthly basis.
• Provide Training Coordinator with a report of all training certificates and proof of PPD for MR employees on a timely basis.
• Provide medical insurance carrier with enrollment forms and staff termination information on a timely basis.
• Preparing documentation for HR Director for exit interview with all departing employees.
• Maintain relationship with employees, supervisors and managers to enhance trust and confidence in the Agency.
• Ensure that timely employee performance evaluations are conducted.
• Maintain up to date listings of employee birthdays, 401(k) members, vacant positions, etc.
• Maintain all HIPPA, I-9, background/fingerprinting for OMH, OMRDD and PWA programs.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A Bachelor degree preferred or Associate degree. Two (2) to four (4) years general business experience; human resources experience preferred. Excellent written and verbal communication, interpersonal and computer skills. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO STATEMENT
A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.