Executive Assistant

Realty Collective | Brooklyn, NY

Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage.

This role begins as a paid trial position (2–3 months) and has strong potential to transition into a full-time, permanent role for the right candidate.

About the Role

This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters — but that flexibility goes both ways. You’ll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth.

This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts.

Compensation & Benefits

Trial Period (Hourly):
• $35/hour for a 2–3 month paid probationary period

Permanent Position (Full-Time):
• Salary range: $70,000–$85,000, based on experience
• Two weeks paid vacation annually
• Paid disability and unemployment insurance
• Bonus potential

What a Typical Day Might Include

No two days look exactly the same. You may find yourself:

• Coordinating priorities and daily check-ins with a remote team of virtual assistants
• Managing calendars and communications for the President and agents
• Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met
• Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier)
• Responding to landlord, vendor, or client inquiries
• Supporting marketing initiatives, events, and new business development
• Catching small details before they become big problems

Details matter here. We’re looking for someone who’s solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track.

Location: This role is based out of our Red Hook, Brooklyn office. Brooklyn-based candidates strongly preferred.

Core Responsibilities

• Provide administrative support to the Company President and three agents
• Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors
• Oversee external collaborators including copywriters and social media managers
• Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical)
• Support vendor, landlord, and client relations
• Support marketing initiatives and new business development
• Manage multiple calendars and scheduling needs
• Handle day-to-day administrative and operational tasks

Qualifications

• Proficiency with Google Workspace (Docs, Sheets/Excel, Drive)
• Experience with Basecamp
• Proficiency in Jotform (forms, workflows, internal processes)
• Working knowledge of WordPress (content updates, basic site management)
• Proficiency in Canva for simple marketing and operational design needs
• Experience with Kit (email marketing, tagging, and basic automations)
• Familiarity with Zapier for workflow automation and system integrations
• Experience with website, database, and CRM management (Salesforce)
• Experience with event planning, marketing, or social media campaigns
• Strong organizational and time-management skills coupled with strong communication
• Ability to work independently, self-prioritize, and keep leadership organized
• Comfort operating in a fast-paced, non-traditional work environment

Experience or strong interest in real estate is preferred. Project management experience is a plus.

Realty Collective is proud to be an Equal Opportunity Employer.

Schedule & Work Style

• Primarily Monday–Friday, 10am-6pm
• Occasional extended hours, weekend availability, or off-hours support as needed
• This role is in-person and not remote

Who We Are

Realty Collective is a female-founded, Brooklyn-based real estate brokerage committed to values-driven work. We’re not interested in speculative development or treating real estate as a cash grab. We believe in community, integrity, and long-term impact.

We expect a lot—but we also invest in our people, offer meaningful growth opportunities, and genuinely want our team to succeed.

To learn more about our work and values, visit realtycollective.com.

How to Apply

Please email your resume to [email protected].

Instead of a traditional cover letter, include a few sentences in the body of your email explaining why you feel you’d be a strong fit for this role.

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus