Accounts Payable Analyst

Accounts Payable Analyst

Job Ref: TE0190
Category: Finance
Department: ACCOUNTS PAYABLE
Location: 50 Water Street, 7th Floor, New York, NY 10004
Job Type: Regular
Employment Type: Full-Time
Work Arrangement: Hybrid
Salary Range: $55,000.00 - $65,000.00

The Accounts Payable Analyst is responsible for managing and ensuring the accuracy and timeliness of thecompany’s payment obligations. This role involves processing invoices, reconciling vendor accounts, ensuring
compliance with company policies, and analyzing accounts payable processes for continuous improvement.

Scope of Role & Responsibilities
Invoice Processing

Review and verify invoices for accuracy, proper coding, and compliance with purchase orders and company policies.

Enter and process invoices into the accounting system.

Ensure timely approvals and resolution of discrepancies with vendors or internal departments.

Payment Processing

Prepare and execute payments, including checks, ACH, wire transfers, and credit card transactions.

Maintain a payment schedule and ensure adherence to deadlines to avoid late fees or penalties.

Vendor Management

Maintain vendor records and contact information.

Respond to vendor inquiries and resolve payment issues promptly.

Reconcile vendor statements and ensure account accuracy.

Compliance & Auditing

Ensure adherence to internal controls, company policies, and regulatory requirements.

Provide documentation and support for internal and external audits.

Process Improvement

Identify opportunities to streamline accounts payable processes and enhance efficiency.

Participate in implementing new tools or systems to improve workflow.

Analyze data to prepare regular scheduled specialized AP reports, analyses and statements for management review

Review and analyze statistical reports for individual customer groupings and provide support with data analysis and report preparation

Process invoices for approximately 100 invoices daily

Process expense reimbursements

Reporting

Assist in preparing reports to share with business stakeholders

Required Education, Training & Professional Experience

Associate’s degree required. Bachelor’s degree preferred.

5+ years’ minimum experience in accounts payable or related roles.

Strong knowledge of accounts payable processes, general accounting principles, and financial systems.

Experience with Peoplesoft System

Knowledge of Accounts Payable system

Proficiency in accounting software Microsoft Excel.

Excellent attention to detail, organizational, and problem-solving skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Strong communication and interpersonal skills for vendor and team interactions.

Self-motivated with a proactive approach to problem-solving.

Commitment to maintaining confidentiality and professional integrity.

Professional Competencies

Integrity and Trust

Customer Focus

Functional/Technical skills

Written/Oral Communication

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