Bookkeeper and Administrative Assistant

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Hearts for the Homeless, a faith based non-profit, was founded in 1990 with a mission to serve the chronic homeless as well as other underserved populations. Hearts is able to fund its mission through donor support and entrepreneurial ventures such as the thrift store operation and donated goods recycling program. The red clothing donation bins provide items that are given away to those in need. Donated items are also turned into dollars which support outreach programs such as the mobile soup kitchen and food pantry

Position Summary:

The Bookkeeper and Administrative Assistant is responsible for handling incoming and outgoing communications and inquiry resolution and delegation with donors, vendors, customers and clients. Manages financial data entry for accounts payable and accounts receivable. Responsible for organizing data for generating monthly and quarterly company reports. The Bookkeeper and Administrative Assistant gathers and approves timekeeping data in order to process weekly payroll submissions and reports. Responsible for other administrative duties as requested by management.

Essential Functions:

• Answer incoming telephone calls to screen and forward, provide information, take messages and direct to the appropriate source.
• Weekly and monthly reporting
• Account reconciliation
• Financial data entry into Quickbooks
• Invoicing
• Processing payroll
• Preparing bank deposits
• Paying bills as needed
• Reviews purchase orders against invoices and enters in the system.
• Online ordering as needed
• Greet persons entering the building and determine nature and purpose of visit.
• Perform administrative support tasks for various departments upon request.
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Performs other duties as assigned

Education Requirements and Qualifications:

• High School diploma or equivalent required.
• 2-3 years of relevant experience in an office environment is preferred.
• Ability to evaluate, select and monitor fundraising software.
• Proficiency in Microsoft Office applications.
• Ability to anticipate and respond proactively and effectively to donor needs.
• Creativity and innovation talent
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Knowledge, Skills and Abilities:

• Excellent written and verbal communication skills.
• Demonstrate excellent interpersonal/relationship skills.
• Proficient analytical, decision making and problem solving.
• Excellent prioritizing and time management skills.
• Good customer service skills and detail oriented.
• Self-control - job requires maintaining composure even in very difficult situations.
• Integrity - requires being honest and ethical

Job Type: Full-time

Pay: $20.00 to $22.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Vision insurance
• 401K

Schedule: Monday to Friday - day shift

Experience: 2-3 years of relevant experience in an office environment with experience in Accounting, Bookkeeping, Human Resources, Management.