Office and Events Coordinator
Position: Office & Events Coordinator
Location: Midtown East, NY
Duration: Full-time
Report: Director of Operations We are seeking a polished, highly organized and personable Office & Events Coordinator to join our New York team. This role is ideal for someone who takes pride in creating a welcoming environment, enjoys managing details and thrives in a dynamic, design-focused workplace. You will be the first point of contact for visitors, while also coordinating general office operations and internal events that support our team and culture. Key Responsibilities: Front-of-House & Office Administration
- Serve as the first point of contact for visitors and ensure a professional, polished experience from arrival to departure
- Help maintain a well presented and orderly office environment
- Coordinate travel arrangements and accommodations for US and international teams
- Support preparation of expense reports, invoices and administrative documentation
- Provide general support to the executive team and assist with ad hoc administrative projects
- Oversee daily office operations including deliveries, coordinating and placing orders for supplies for multiple facilities
- Liaise with building management and vendors for any maintenance and repairs as needed
- Assist with planning and executing internal company events such as client road shows, company summits and trainings
- Assist with all logistics including venue coordination, catering and materials as needed
- Track budgets, handle vendor communications and manage post-event follow up
- Bachelor’s degree in Business Administration or a related field preferred
- Minimum of 2 years of office administration and/or marketing experience
- Excellent organizational and multitasking abilities
- Strong verbal and written communication skills
- Proficiency in office software (Microsoft Office Suite)
- Knowledge of or passion for interior design is a plus
- Competitive salary, $60,000-$65,000 per year
- Comprehensive medical, dental and vision insurance
- 401k retirement savings program with employer matching contributions
- Paid time off with at least 10 federal holidays observed throughout the calendar year
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