Administrative Assistant, Artists & Attractions

Job Description

Job Description

Salary: $45,000 - $50,000

We are looking for a full-time assistant that provides administrative and clerical support tothe Senior Vice President/Manager, Artists & Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least two days a week.

Essential Duties and Responsibilities include the following:

• Supports the Senior Vice President/Manager, Artists & Attractions in all day-to-day functions, to include correspondence, scheduling, expense reports, booking travel, organization of team systems and workflow
• Works with artists and presenters to advancelogistics, including creating itineraries and coordinating rehearsals, travel, hotels,and visas
• Tracks ticket sales with presenting organizations on a weekly basis; Works with the Senior Vice President/Manager, Artists & Attractions and artists social media managers, where applicable, to strategize social media campaigns in support of performance schedules
• Enters engagement details into company database;Prepares and tracks contracts
• Tracks artists payments and/or commissions
• Fields routine and non-routine questions via phone and email includinghigh volumecommunication with artists and presenters
• Creates and designs general correspondences, memos, and financial reports; updates company database
• Creates weekly social media updates to highlight roster upcoming performances
• Other duties may be assigned to meet business needs

Qualification/Requirements

• Excellent interpersonal skills and ability to handle sensitive and confidential situations.
• Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced,high-volumeenvironment, juggling and prioritizing multiple competing tasks and demands

Education/Training/Experience

• BA Degree or equivalent experience
• At least 2 years experience as an Assistantand/or in an Artist Services role at a comparable Artist Management agency or performing arts presenting organization
• Additional languages are useful but not required
• The ability to engage with people who are passionate about classical music is a plus

This position is non-exempt.

Salary: $45,000 - 50,000 commensurate with experience.

Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.