Office Manager

Location

New York City, New York

Employment Type

Part time

Location Type

On-site

Department

Operations

As we scale, we’re looking for an Office Manager to create an exceptional workplace experience and ensure our offices run smoothly every day.This role is perfect for someone who thrives in a dynamic environment — balancing hospitality, logistics, and operational excellence to support a high-performing team.

The Role

You’ll be the heartbeat of our HQ and GT-East offices — managing everything from groceries and supplies to vendor relationships and space planning. You’ll ensure that our offices are not just functional, but inspiring places to work. You’ll also play a key role in supporting internal events, recruiting visits, and day-to-day operations that keep the company running efficiently.

What You’ll Do

Office Operations & Facilities

• Act as the first point of contact at the office — greeting guests, receiving deliveries, and managing mail/shipping.

• Maintain all office inventory and amenities to ensure both HQ and GT-East are fully stocked and running smoothly.

  • Order groceries twice a week to keep snacks, drinks, and coffee well stocked.

  • Replenish cleaning and janitorial supplies; manage janitor closet inventory.

  • Restock bathroom supplies and manage the monthly toilet paper installment.

  • Coordinate Friday happy hours and weekly catering orders.

  • Track and process expense reports with detailed receipts.

• Serve as the primary liaison with building management and contractors for maintenance, repairs, cleaning, and security.

  • Ensure all new hires are added to the building security system on Day 1.

  • Support visitors and partners with office logistics during their visits.

People, Recruiting, & Events Support

• Partner with the Executive Assistant and People teams to plan and execute in-office events, happy hours, and celebrations.

• Support the recruiting team with travel booking, onsite interview logistics, and candidate hospitality.

Technology & Workplace Experience

• Manage conference room tech, office Wi-Fi, phone booths, and AV setup for company All Hands meetings.

• Update and maintain TV dashboards across offices.

• Collaborate with IT to ensure new desks and workstations are properly equipped and functional.

Strategy & Space Planning

• Create and improve office policies, processes, and vendor relationships to increase efficiency and enhance employee experience.

• Own space and capacity planning, optimizing layout and seating as teams grow.

About You

• 3+ years of experience in office management, workplace operations, or facilities coordination (ideally at a scaling startup or tech company).

• Strong organizational and multitasking skills — you keep many moving parts running smoothly.

• Excellent communication and interpersonal skills; you bring a warm, professional presence to the office.

• Comfortable with Google Workspace, Slack, and expense management tools.

• Hands-on and proactive — you see what needs to be done and make it happen.

• Excited to build systems, processes, and spaces that make people’s workdays better.