Executive Assistant - COO

Position Summary

* Commitment to cultural competence, cultural sensitivity and meeting needs of customers with Limited English proficiency (LEP)

* Conformance with policies governing Patients' Rights, HIPAA Privacy Rule, and other confidentiality of information.

* Thorough knowledge of principles of effective communications, liaison with all levels of management and physicians.

* Alertness and skill in recognizing activity demands prioritizing work as needed

* Ability to maintain relationships that facilitate task accomplishment, cooperation and conflict resolution

* Ability to receive guidance and supervision, to follow work rules. Safety practices and procedures and meet deadlines.

* Provide supportive services to Administrative Officers, including general office duties and high volume of calls.

* Professionally meet, greet and direct all key personnel and guests.

* Coordinate and maintain calendars and schedules.

 * Manage and process bi-weekly payroll on Ultipro System for the administrative staff.

* Facilitate the execution of all check requests, purchase requisitions, payroll authorizations and personnel requisitions from all medical departments.

* Prepare, Type and distribute all correspondence.

* Coordinate event planning and logistics.

* Maintain up-to-date listings of Administrative Managers and Senior Cabinet Members.

* Commitment to excellence in customer service

* Commitment to educational mission

* Manage the handling of confidential information appropriately and exercise care in safeguarding proprietary information

* Coordinate and maintain filing system.

* Interact with other departments and affiliated centers.

* Perform any other duty within the express or implicit terms of the duties hereunder that may be necessary for the best interest of Wyckoff Heights Medical Center.

* Ability to handle multiple tasks

* Accuracy and efficiency

* Strong organizational skills

* Strong concentration skill

* Efficiency in processing information either written or spoken

* Ability to apply principles of logical thinking

Position Requirements

  This position requires a minimum formal education of High School Diploma or equivalent and a minimum of 3 years job-related experience.