Executive Assistant/ Studio Manager

Executive/ Personal Assistant to Principal

Andrew Franz Architect, PLLC, is a small, award-winning boutique architectural and interior design studio based in New York City. The studio is currently seeking a full time Executive/Personal Assistant to the Principal with a minimum of 3-5 years’ professional experience in a casual but focused work environment. In addition to assisting the principal, the position includes general office management responsibilities.

The ideal candidate is a highly organized, detailed-oriented, and proactive individual who can effectively balance many plates to support the Principal. It is ESSENTIAL that the candidate is a self-starter who can take ownership of the position and thrive with minimal supervision. The candidate must be a strong communicator and able to effectively communicate with both Principal and studio team. An interest in design and sense of humor to round out our office is a plus.

Responsibilities include:

-Manage the Principal’s schedule, appointments, and meetings and provide him with daily executive summary and updates

-Manage travel arrangements

-Manage the Principal’s clerical duties including ordering samples, printing, scanning, copying, mailing, research projects etc.

-Manage misc. personal administrative tasks and personal family schedule and obligations

-Manage and ensure smooth day-to-day office operations, including monitoring and ordering supplies, scheduling shipments and deliveries, and assisting with answering phones

-Manage office calendar

-Coordinate with IT consultant the management of computers, software, and printers/plotters

-Create P.O.s and assist the office Comptroller with client billing and timesheets, etc.

-Assist Architects and Interior designers with carrying out misc. tasks including ordering and purchasing architectural/ interior items Industry

This is a full-time position with competitive compensation commensurate with a candidate’s experience and qualifications. AFA offers a wide range of employee benefits including health insurance, a 401(k)-retirement plan, and paid vacation and personal days.

Applicants must possess a valid working visa for 2 years, minimum.

If you think you are a good fit for this position, please send a cover letter and resume to [email protected]. Please put ‘Executive/Personal Assistant to the Principal’ as the subject.

Job Types: Full-time, Part-time

Pay: $60,000.00 - $80,000.00 per year

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: In person