Project Accounting Coordinator

Become Part of Something Bigger
Rooted in the principles of U nity, S ocial impact and C raftsmanship, we’ve spent more than 24 years breaking systemic barriers, transforming communities and delivering excellence. Every project we undertake goes beyond bricks and mortar; it’s about creating places and spaces that inspire, empower and uplift. Based in Rochester, N.Y., with expanding operations in Ithaca, we specialize in subcontracting, general contracting and real estate development—bringing expertise and innovation to commercial, multifamily and residential construction projects.

As an award-winning New York State Certified MWBE, we’re committed to diversity, equity, inclusion and belonging [DEIB] within the industry, leading the charge toward a more representative construction landscape. People focused and purpose driven, we partner with like-minded organizations to deliver workforce development, skilled trades training and employment opportunities, fostering economic empowerment and inclusive, equitable communities that thrive. By working with us, you’ll become part of a team that values your contributions and craftsmanship while providing opportunities for growth and development. And whether it’s through our charitable initiatives or community-serving projects, you’ll find that being part of USC Builds means being part of something bigger—an organization dedicated to delivering excellence and driving meaningful change.

Position Summary:
The Project Accounting Coordinator will serve as the primary lead for accounts payable, subcontractor invoicing, and project financial recordkeeping. The role also provides project administrative support to ensure accurate documentation, seamless communication, and efficient execution. This is an excellent opportunity for someone who enjoys detail-oriented accounting work in a dynamic construction environment.

Key Responsibilities:

• Accounts Payable & Finance (Primary Focus)
  • Invoice Processing – Review, verify, and process weekly AP check runs for vendor and subcontractor invoices for accuracy, coding, and compliance with contracts. Maintain organized electronic file structure for all invoice documentation.
  • Payment Disbursement – Prepare check runs, ACH, or wire payments; ensure timely payments in line with negotiated terms making sure expenses are allocated appropriately.
  • Lien Waivers & Compliance – Collect and track lien waivers, insurance certificates, and compliance documents before releasing payments.
  • Subcontractor Pay Applications – Review, reconcile, and process pay apps against contracts, change orders, and work-in-place reports.
  • Retention Tracking – Monitor and administer retention amounts per contract terms, ensuring proper release upon project completion.
  • Sales and Use tax and annual PBC preparation and compliance .
• Financial Documentation & Reporting (Primary Focus)
• Cost Coding – Code invoices and expenses to the correct job, cost code, and budget category.
• Budget & Job Cost Reports – Assist project managers and accounting team with accurate cost tracking and reporting.
• Reconciliation – Support monthly closings by reconciling bank statements, credit card statements vendor statements and the AP subledger to general ledger.
• Audit Support – Maintain organized records for audits, compliance reviews, and year-end closeouts.
• Project Administration (Secondary Focus)
• Project Administration:
  • Serve as the central point of contact for project documentation and communication.
  • Maintain organized project files, including contracts, permits, insurance certificates, and other key documents.
  • Assist Project Managers in preparing schedules, reports, and meeting minutes.
• Subcontractor Invoicing:
  • Review and process subcontractor invoices, ensuring compliance with contract terms.
  • Track lien waivers and other required documentation for payment processing.
  • Maintain a log of subcontractor payments to ensure timely disbursement and resolve discrepancies.
  • Assist in month-end accruals
• Compliance and Risk Management:
  • Ensure adherence to company policies,
  • Monitor insurance, bonding, and other compliance-related documentation.

Qualifications:

• Minimum 3 years of experience in accounts payable, financial administration, or construction project accounting.
• Prior experience in construction project administration is strongly preferred.
• Proficiency in accounting and project management tools (e.g., Procore, QuickBooks, or similar).
• Strong financial acumen with attention to detail and accuracy.
• Excellent organizational, communication, and interpersonal skills.
• Working knowledge of construction processes, financial documentation, and compliance requirements.
• Bachelor’s degree in accounting, business administration, or construction management preferred but not required.

Compensation:

• Annual salary range: $60,000 - $75,000 (commensurate with experience)

Benefits & Incentives:

• 10 paid vacation days annually
• 6 paid holidays
• 56 hours paid sick days
• 70% employer-paid health, dental and vision plan coverages (employee responsible for co-pays and out-of-pocket expenses)
• Employee Assistance Program (EAP)
• 401(k) plan w/up to 4% employer match*
• $10,000 life insurance policy
• Professional development
• Short- & Long-term disability
• $100 annual credit for Boot Program when eligible
• Company credit card provided
• Company cell phone, iPad and laptop will be provided
• Company apparel
• Company/Team events

*Must be 21 years old and continuously employed full-time with the company for one year to receive this benefit.