Office Clerk/Secretary

Friedman Vartolo LLP seeks a detail-oriented Office Clerk/Secretary to support our New York office operations. In this fast-paced role, you'll manage document production, mail processing, data entry, and general administrative tasks while maintaining the highest standards of organization and professionalism. Responsibilities:

• Produce, print, and prepare documents and correspondence for distribution to firm staff and clients
• Process and prepare outgoing mail, complete delivery service requests, and arrange courier services
• Perform data entry with accuracy and maintain comprehensive records of all administrative activities
• Correspond with firm staff via email and phone to coordinate requests and provide administrative support
• Execute office errands and deliver documents to internal departments, clients, and external locations
• Manage physical materials including transporting and organizing documents using carts and filing systems
• Support multiple staff members simultaneously, prioritizing tasks to meet strict deadlines

Requirements:

• Strong organizational and clerical skills with ability to manage multiple priorities
• Basic computer skills including proficiency with word processing and email systems
• Familiarity with postal systems, shipping procedures, and delivery service platforms
• Excellent written and verbal communication skills with attention to detail
• Physical ability to lift, transport, and handle up to 50 pounds of materials regularly
• Ability to work efficiently under pressure while meeting strict deadlines

Preferred:

• Prior experience in a law firm, corporate office, or professional services environment
• Experience with document management systems or legal filing procedures
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Customer service experience and professional demeanor
• Experience coordinating with multiple vendors or delivery services

Benefits:

• Competitive hourly rate of $18-$25 based on experience
• Comprehensive health insurance coverage
• Paid time off and holiday pay
• Professional development opportunities
• Collaborative work environment in Manhattan

Schedule: Monday-Friday, standard business hours (on-site, full-time) Competitive hourly compensation between $18-$25/hour based on qualifications and experience.