Development Coordinator

About China Institute of America 

Founded in New York City in 1926 by American educators John Dewey, Paul Monroe, and Chinese scholars Hu Shi (胡適) and Kuo Ping-Wen (郭秉文), China Institute of America is an internationally renowned U.S. nonprofit organization dedicated to deepening the world’s understanding of China through programs in art, business, culinary, culture, and education. For 99 years, China Institute has reached millions of people, providing them with the tools to better understand the complexity and dynamism that is China. The Institute is a leader in providing the insight, knowledge, and context about China that goes beyond the headlines.

Position Summary:  

The successful candidate will be a team player who will manage and coordinate effective fundraising and cultivation events, donor communications, stewardship, and engagement, track donors’ activities in the fundraising database and provide general support to the development department. This is a full-time position with remote one day per week and reports to the Senior Director of Development

Responsibilities:  

Responsibilities:

Special Events Management:

• Plan and execute 3-4 annual fundraising Galas, along with other events such as dinners, gallery openings, fashion shows, and donor cultivation events, both on-site and off-site.
• Oversee all aspects of Galas, including research on honorees, coordinating event leadership, generating sponsorships, tracking participation, and overseeing budgets.
• Manage all event logistics including vendor coordination, seating arrangements, and audiovisual details.

Donor Communication & Stewardship:

• Attend events to engage members and donors and recruit new ones.
• Draft event attendee communications including acknowledgments, reports, and correspondence.
• Collaborate with the Marketing team on event invitations, e-blasts, press attendance and post-event social media efforts.
• Research and create donor profiles, and assist in developing solicitation strategies.

Database Management & Gift Tracking:

• Oversee gift entries for events, ensuring best practices for data entry.
• Generate reports, pull lists, and analyze data related to event attendees and donations
• Ensure data integrity and reconciliation with the Finance department.
• Maintain acknowledgment processes in line with the database.

Administrative Support:

• Assist the Senior Director of Development with donor meetings and events, including taking minutes and distributing them.
• Assist the Development Consultant on scheduling meetings and putting together proposals
• Perform other tasks as needed.

Qualifications: 

• Bachelor’s degree required. 
• 2 or more years of nonprofit development experience, particularly in special events
• Excellent oral and written communication skills; fluency in Chinese is a plus 
• Superior organizational and project management skills, attention to detail, and ability to

manage individual’s financial data with discretion

• Strong interpersonal and communication skills to work with a diverse range of constituents including Trustees, donors, members, and high-level prospects. 
• Proficient in MS Office Suite, Raiser’s Edge or other fundraising databases and CRM

Systems 

Salary & Benefits:  

• The salary range is $58,000-$63,000, depending on experience.
• China Institute in America offers a competitive benefits package, including 403(b) retirement plan and generous paid time-off. 

To Apply:  

• Please include a resume and cover letter and send to: [email protected]. No calls please. 

China Institute of America is an Equal Opportunity Employer. 

For more information, please visit: China Institute of America.

Job Type: Full-time

Pay: $58,000.00 - $63,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: Hybrid remote in New York, NY 10006