Workers' Compensation Medical Records Paralegal

Goldberg Segalla, a dynamic and collaborative law firm with a national presence, seeks a highly motivated and organized individual to join its team as a Workers' Compensation Medical Records Paralegal in our Buffalo, NY office. This job is responsible for securing authorizations, provider lists, medical records, employment records, motor vehicle accident records, Union records, and insurance claim records at the request of the client.

ESSENTIAL JOB FUNCTIONS:

• Ability to handle pressure, interruptions and multiple tasks with frequently changing priorities and deadlines.
• Proficient in the use of Microsoft Office Programs including Word, Outlook, TEAMS, Calendar, and Excel.
• Coordinate production of records (medical, employee, motor vehicle, unions, Social Security, VA, insurance, etc.) for defense of file.
• Draft documents (subpoenas, Affirmations, affidavits, correspondences, authorizations, provider lists, etc.) accurately.
• Knowledge of Workers’ Compensation legal practice, legal terminology, medical and insurance claims terminology, and billing.
• Communicate effectively with medical providers, hospitals and facilities, claimant’s counsel, etc...
• Organize and maintain documents in the firm's management system.
• Respond to client inquiries timely and professionally.
• Obtain and process OC-110a forms with the Workers’ Compensation Board.
• Obtain signed CMS release forms and SSD releases.
• Secure records from medical portals.
• Convert diagnostic images for production.
• Capture billable time in the firm’s iTimekeep system.
• Process invoices.
• File/upload medical records with the Workers’ Compensation Board and update clients.
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES & EXPERIENCE:

• Associate’s degree or higher, 2+ years in an administrative environment.
• Clear communication in English.
• Self-motivated, able to meet deadlines under pressure.
• Attentive to detail.
• Strong organization and time management skills.
• Observe and assess data/documents in print and on screens.
• Available for special projects beyond normal hours.
• Team player and independent worker with minimal supervision.
• Maintain confidentiality.
• Respond to sensitive inquiries professionally.
• Exceptional organization skills.
• Positive attitude.
• Excellent writing and telephone communication skills.
• Ability to multitask and prioritize workload.
• Teamwork oriented.
• Work in a fast-paced, challenging environment.
• Operate office equipment (phones, computers, printers, copiers, fax machines, etc.).
• Analyze legal documents for accuracy.

This role offers a hourly salary and bonus opportunity. The hourly salary range for this position is $20.00 to $24.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business—we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.