Experienced Legal Administrative Assistant - Litigation AmLaw 200 EXP REQ 8+ years

The New York litigation department for an elite international law firm is looking for an Administrative Assistant to join the team. This role will exclusively support 2 firm partners.

The ideal candidate will have a minimum of ten years’ experience providing day to day administrative support to attorneys in the litigation practice groups. This position requires you to be in the office four days a week and will be dependent based on business needs.

Responsibilities:

• Manage and maintain Attorney’s complex schedules and calendars.
• Maintain full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Maintain lead attorney inbox to ensure due dates are tracked, and important communication is tracked.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Prepare client billing and input time entry.
• Serve as primary point of contact for clients in person and over the phone.
• Provide administrative support to attorneys, drafting correspondence, filing and preparation of engagement letters.
• Proofread client documents and other legal documents, as requested.
• Answer client questions related to the administrative side of the process.
• Maintain good communication with clients, attorneys and staff.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files and indices.
• Set up and maintain files and records.
• Assist attorneys with client outreach and business development needs when requested.
• Assist with overflow work as requested.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree preferred.
• Ten years of administrative experience at law firm required. Preferable at an AmLaw100 firm.
• Strong administrative, analytical, and researching skills.
• Excellent written and verbal communications skills, organizational skills, and a strong attention to detail.
• Proficiency in Microsoft Office Suite required
• Ability to manage various projects with limited supervision and work well under pressure.
• Ability to communicate with individuals of all levels within the firm and clients in a courteous and professional manner.
• Ability to work overtime as needed to meet business needs.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Litigation administrative: 8 years (Required)
• AmLaw 200: 8 years (Required)

Ability to Commute:

• New York, NY 10022 (Required)

Work Location: In person