Vendor Management Coordinator

Vendor Management US

We are currently searching for a Vendor Management Coordinator to join our dynamic team! Responsible for vendor management activities, such as: determining procurement method, processing requisitions and invoices, and initiating contract process, and provides guidance to the business units. Oversight of Capital Project Budget spreadsheet to maintain contract and purchase order financial information and invoice payment for work completed and ensure payments align with the executed contracts.

In this position, you will:

• Liaison between CRE units, the Procurement department, and the legal/risk teams.
• Identify the basic requirements of contract and contract amendments
• Prepare contract drafts (MSA and Sub-agreement) and track the vendor management contract lifecycle
• Process contract renewals
• Perform purchase requisition functions for the published contracts and for goods.
• Process invoices for services, goods, and utilities
• Work with the contract lifecycle management process and ensures adherence to requirements
• Review the completeness of the information received and follow-up as required
• Review the Risk Engagement Request RER and advise units on qualification
• Communicate any discrepancies and work with Engagement Owners to obtain required data
• Ability to perform comfortably in a fast-paced, deadline-oriented work environment
• Analyze significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.
• Create a positive working relationship with the units, understand their needs and asking the appropriate questions to provide the necessary procurement support.
• Expediting requisitions to ensure on-time delivery in support of unit’s commitments, when needed.
• Bi-weekly call with managers to discuss pending items and current status of contracts and purchase orders.

To be considered, you will need:

• Bachelor's Degree in Business Administration, preferred.
• Two (2) years of vendor, compliance, or risk management experience preferred.
• Excellent written and verbal communication skills in English
• Proficient in MS Office 365 Excel, PowerPoint, Word
• Proficient in Ariba
• Identifies and resolves problems in a timely manner; Develops alternative solutions.

Base Salary & Benefits

Our base salary for this position located in [[state]] generally ranges between $29.17 and $34.48annually, depending on business need and on your qualifications and experience. Base salary does not include incentive compensation, commission, or any other type of remuneration or benefits.

In addition to salary, Popular's well-rounded benefits package for regular full-time and part-time employees includes a comprehensive health plan, flexible time off options, and savings and investment plans. Seasonal/temporary employees are not eligible for these benefits.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at [email protected] . This email inbox is monitored for such types of requests only . All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer | Popular is a Drug Free Workplace

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