Accounts Payable Specialist
The Accounts Payable Specialist plays a key role in supporting the firm’s financial integrity by ensuring client-billable vendor invoices are accurately reviewed, processed, and compliant with firm policies and client billing guidelines. This position requires a high level of organization, attention to detail, and professionalism, as well as a strong commitment to customer service and cross-functional collaboration. ESSENTIAL JOB FUNCTIONS:
- Review, audit, and process a high volume of client-billable vendor invoices accurately and within established turnaround timeframes.
- Ensure all invoices comply with firm procedures, departmental processes, and client billing guidelines, confirming that required documentation and approvals are obtained prior to processing.
- Perform new vendor setups by validating IRS and firm compliance requirements, reviewing supporting documentation, and accurately creating vendor records in the system, including alternative payment addresses when applicable.
- Enter and review invoice data across multiple accounting and workflow platforms with exceptional accuracy and attention to detail.
- Actively monitor and manage assigned mailboxes, responding to time-sensitive submissions or inquiries promptly and professionally.
- Maintain excellent organizational skills to manage and prioritize tasks, ensuring weekly and monthly deadlines are met.
- Serve as a knowledgeable resource to internal staff by explaining Accounts Payable policies, procedures, and best practices, supporting a service-oriented and informed internal partnership.
- Build and maintain collaborative and professional working relationships with assigned offices and administrative staff throughout the firm.
- Collaborate with other departments within Finance Business Services, showcasing strong teamwork and communication.
- Remain up to date on the department’s policies and procedures by regularly reviewing documentation and notices.
- Communicate proactively with the Accounts Payable Supervisor regarding workflow, issues, improvement opportunities, and departmental procedures and policies.
- Support fellow Accounts Payable Specialists and team members as needed to ensure balanced workloads and a cohesive and efficient team environment.
- Special projects or assignments assigned by the Accounts Payable Supervisor.
- Minimum of (2) years of Accounts Payable and/or Accounting experience preferred
- Knowledge of Aderant applications preferred
- Knowledge of IRS vendor requirements and experience performing accurate vendor setups, including W9 verification, TIN matching, and remit address maintenance.
- Comfortable working in a fast pace, deadline driven environment
- Ability to adapt to changes in work, priorities and requirements
- Excellent customer service skills
- Strong attention to detail and accuracy
- Excellent verbal, written and presentation skills
- Exceptional time management and organizational skills
- Attention to critical thinking and problem solving
- Regularly required to clearly communicate and exchange information in English
- Strong organization and time management skills
- Regularly required to observe and assess data and documents, in printed form and on computer screens
- May be requested to work beyond normal work hours and weekends for special projects
- Works well in a team environment
- Ability to work independently within general guidelines and minimal supervision
- Ability to recognize the need for confidentiality of information and to maintain such confidences
- Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature
The hourly range for this position is $21- $27.00. Actual pay may be adjusted based on experience and other job-related factors permitted by law. This position also offers bonuses, and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more. Goldberg Segalla isn’t merely a business—we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody. Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 500 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.
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