Accounts Payable Specialist

Accounts Payable Specialist

Location: White Plains, NY

Duration: 12-Month Contract

Schedule: Hybrid (minimum 2 days onsite; may be fully onsite depending on business needs)

Requirement: Candidates must be local to the Tri-State area (NY, NJ, CT)

ASAP is hiring on behalf of our client for an Accounts Payable Specialist to support a high-volume, fast-paced financial operations team. This role is ideal for candidates with experience in invoice processing, data entry, and working within a structured, compliance-driven environment.

Project Overview:

The Accounts Payable Specialist will be responsible for handling all aspects of vendor invoicing, including coordinating with internal departments, processing incoming invoices, performing invoice verification, and ensuring accuracy and compliance with established payment policies and procedures. This role will also support internal staff, auditors, and vendors by researching and resolving invoice-related issues.

Key Responsibilities:

• Process and enter high volumes of vendor invoices into the system
• Perform detailed invoice verification to ensure accuracy and compliance with internal policies
• Validate invoice header data, line items, totals, and vendor information
• Identify missing or incorrect information and communicate with vendors regarding rejections
• Review notes from approvers and adjust invoice amounts when necessary
• Perform daily invoice transfers from data entry platforms and post invoices accordingly
• Input mailed invoices into the system and verify data entry accuracy
• Confirm fuel trades and assist with related documentation
• Research and resolve invoice discrepancies by coordinating with internal teams and external vendors
• Ensure timely processing to meet payment deadlines and compliance standards

Required Skills:

• Experience with data entry and invoice processing systems
• Basic knowledge of accounts payable processes in a corporate environment
• Strong attention to detail and ability to manage high-volume workloads
• Problem-solving skills with the ability to resolve discrepancies efficiently
• Strong communication skills to interact with internal teams and vendors
• Proficiency in Microsoft Office, particularly Excel and Word
• Ability to work in a fast-paced, deadline-driven environment
• Understanding of procurement cycles and purchase order processes

Qualifications:

• Bachelor’s degree preferred
• Minimum of 1 year of experience in a fully computerized accounts payable or back-office environment preferred
• Ability to work collaboratively in a team environment

ASAP (Allied Staff Augmentation Partners, Inc.) is the expert solution for companies seeking skilled contract labor without the administrative, legal and management headaches of using outsourced workers. Our recruitment and staffing services help companies engage highly qualified contractors, as well as link contractors with contingent roles without many of the usual risks of self-employment. If you’re an Engineer, PM, HR Professional, Financial or Administrative professional with experience in the power and energy sector seeking a long-term, high-paying contract position with one of the sector’s leading companies, Allied Staff Augmentation Partners stands ready to help you achieve your goals If you’re an employer or contractor looking for a responsive, reliable and knowledgeable partner to meet your contingent workforce administration and management needs, please contact ASAP today.