NYC Office Assistant (Temp/Part-Time)

About DanAds:

DanAds is the leading provider of self-serve advertising technology, connecting ad sellers (publishers) directly with advertisers of all sizes. Our mission is to empower businesses of all sizes with an intuitive, scalable, and automated self-service advertising platform that uses AI and machine learning to simplify media buying, optimize campaign performance, and drive measurable growth through cutting-edge technology.

Position Summary:

We are seeking a proactive and highly organized part-time Office Assistant to support our New York office operations for 8 - 10 hours during the week. This entry-level position is ideal for an individual looking to gain experience in office administration, vendor management, and event coordination. The Office Assistant will be the go-to person for ensuring the smooth and efficient functioning of our workspace, supporting our team, and coordinating with various internal and external stakeholders.

Key Responsibilities:

Supply Management: Proactively monitor and order office supplies as needed, ensuring the team has everything required to be productive.

Mail Coordination: Scan and electronically send all incoming mail to our Head of Finance.

Corporate Card Receipts: Scan and electronically send all corporate card expense receipts to our Head of Finance, create and submit expense reports for approval.

Organization: Maintain and organize the office space, with a specific focus on the supply closet and common areas, to ensure a clean and orderly environment.

Vendor & Building Coordination: Serve as the primary point of contact for the building manager and external vendors (e.g., T-Mobile, Con Edison, internet service providers). Coordinate and oversee repair projects and manage service accounts.

Marketing Coordination: Liaise with the Marketing department to order branded merchandise for events and client gifts.

Meeting & Event Support: Assist the Chief Product Officer (CPO), Client Partnerships, and Commercial teams with scheduling and coordinating external meetings, client dinners, and social functions. This includes venue research, booking, and logistical support.

General Administration: Handle other various administrative tasks and ad-hoc projects as they arise to support the overall office operations.

Qualifications:

Excellent organizational and time-management skills with a keen attention to detail.

Strong communication and interpersonal abilities.

Proactive and able to work independently with minimal supervision.

Proficient with basic office software (e.g., Google Workspace, Microsoft Office).

A can-do attitude and willingness to tackle a variety of tasks.

Prior experience in an administrative or coordination role is a plus, but not required.

Terms of Employment:

This is a temporary, part-time position paying $20 - $25/hour. The successful candidate will be required to work 5 - 10 hours per week at our New York office. This role is not eligible for company-sponsored health benefits or a 401(k) plan.