Administrative operations manager school

Location: Binghamton, NY Category: Professional Posted On: Fri Oct 24 2025 Job Description:

Budget Title: Staff Associate (Sl-4)

Salary: $75,000

Binghamton University is seeking a Staff Associate (SL-4) to join the School of Computing to provide critical support to the Director and the School as a whole. This full-time position will contribute to the following:

Key Responsibilities

• Critical support to the School Director and Associate Directors including calendar management, confidential communications, scheduling meetings.

• Fiscal management for the School including oversight of the School's IFR, Research Foundation and BU Foundation accounts; development of the School's budget; development of internal fiscal guidelines; assist with faculty startup account spending/management; arranging/processing faculty travel/reimbursements as needed.

• Coordination of School personnel activities including new faculty recruiting; completion of immigration paperwork; supervision and evaluation of School administrative assistants.

• Organization and oversight of faculty/student events; onboarding of new faculty/staff including securing office space, gaining access to University computer systems and startup accounts; coordinate the graduation reception and annual faculty retreat.

• Support for academic activities including assistance with course building, scheduling of teaching labs, and assisting senior faculty with Academic Guide updates.

• Coordination of the School's seminars and invited speakers, including itinerary planning, travel arrangements, travel reimbursements and follow-up correspondence.

• Management of School space, including access and allocation of secure labs and offices.

• Liaison to Watson College academic departments including the Dean's Office and other campus institutions.

Job Requirements:

• Bachelor's degree in Business Administration or related field

• At least three (3) years of administrative experience

• Experience with budget development and financial tracking

• Familiarity with accounting or financial systems

• Proficiency in Microsoft Office or Google Suite

• Readiness to learn specialized systems as needed

• Proven ability to work independently, make decisions, manage confidential matters, and handle competing priorities, which requires time management and prioritization skills

• Ability to collaborate professionally and productively with academic and administrative units

Preferred:

• Master's degree in Business Administration or related field

• Familiarity with university-related administrative, assessment, or finance systems (e.g. WEAVE, Banner, course scheduling, CBASM)

• Experience in higher education

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer

The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here ( .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form ( .