Financial Assistant

Financial Assistant

Position Information

Position Title: Financial Assistant
Department: Clinical and Translation Research Center
Posting Link:
Job Type: Varies

Posting Detail Information

Position Summary

The Project Assistant will support the financial management operations of the Clinical and Translational Science Award ( CTSA ) program. Working closely with the CTSA Chief Financial Officer, this role involves assisting with financial transactions, ShopBlue entries, Purchased Service Agreement, research administration tasks, financial forecasting, account reconciliation, and the development of pivot tables for core budgets. By developing pivot tables, the assistant will help organize and analyze budget data to identify financial trends and patterns. This position reports directly to the Chief Financial Officer and collaborates with other CTSA staff.

Responsibilities:

• Responding to financial inquiries and providing information the CTSA CFO
• Managing incoming financial requests
• Reconciliation of pilot study accounts
• Create pivot table databases to be sued for cross checking financial data against RF Business Systems.
• Cross check IFR financial data to budget.
• Purchasing and travel reimbursement support.
• Review expenses for allowability
• Preparing documents and reports for grant close out.
• Working within different UB systems, including ShopBlue and Concur.
• Create Purchased Service Agreements

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelors degree.
• 2 plus years working with financial accounts.
• Experience creating and working with Excel pivot tables.
• Experience working with contracts or legal documents.

Preferred Qualifications

• Background with accounts payable and receivable.
• Working with confidential information.
• Understanding of federal sponsor requirements.
• Experience working with University at Buffalo financial systems.
• Experience with Uniform Guidance and cost principles.

Physical Demands

Salary Range
$45,000 - $60,000

Special Instructions Summary

Must provide cover letter, resume. Please submit cover letter and resume directly to UB Jobs. Do not email to the contact person.

Is a background check required for this posting?
No

Contact Information

Contact's Name: Erin Bailey
Contact's Pronouns:
Contact's Title: Chief Financial Officer
Contact's Email: [email protected]
Contact's Phone: 716-829-2272

Posting Dates

Posted: 07/25/2025
Deadline for Applicants: 08/08/2025
Date to be filled: 08/10/2025