Executive Assistant / Household Operations Director

Executive Assistant / Household Operations Director

Job #:J2136

Position Details: Full Time

Location: New Rochelle, NY

Day: Monday-Friday

Time: 9am-5pm (Must be flexible)

Compensation: $120,000 – $150,000 per year, Paid via W2 (on the books)

Benefits: Competitive benefits package offered.

Start Time: 4/1/2026

A family in New Rochelle is seeking an experienced Executive Assistant / Household Operations Director to provide support within a structured family office environment.

This is not a traditional administrative role. The position serves as the central operational coordinator responsible for ensuring the household and family logistics run smoothly, efficiently, and predictably.

The ideal candidate is a high-level Executive Assistant, Estate Manager, or Family Office professional with strong operational judgment and experience coordinating complex household environments.

This is a long-term opportunity for a professional who enjoys building systems, maintaining operational stability, and supporting a complex household environment.

Core Responsibilities:

Household Operations Oversight:

• Maintain structured household calendar systems (Cozi and related platforms)
• Coordinate school, medical, camp, and extracurricular logistics
• Ensure seamless transitions across daily routines and schedules
• Eliminate last-minute operational disruptions

Operational Systems & Process Development:

• Design and document repeatable household workflows
• Build continuity systems that remain functional through staff transitions
• Reduce operational bottlenecks and single-point-of-failure processes
• Maintain structured communication and escalation channels

Vendor & External Service Oversight:

Coordinate and oversee external service providers including:

• Bill-pay and bookkeeping services
• Travel advisors and event support providers
• Household maintenance vendors
• Postal and mail processing systems
• Insurance and payroll providers

Transportation Infrastructure Coordination:

The household operates a structured transportation model using a vetted bench of drivers.

Responsibilities include:

• Maintaining predictable pickup and route coordination
• Ensuring communication between drivers and childcare professionals
• Maintaining backup transportation coverage
• Identifying and resolving reliability gaps

Project Leadership:

• Move initiatives from concept to completion
• Maintain accountability across vendors and service providers
• Sequence operational steps and track progress
• Ensure forward momentum independent of principal bandwidth

Candidate Profile:

We are seeking a high-caliber professional with experience in:

• Private family office environments
• Estate management or complex executive support
• Multi-vendor coordination
• Operational systems design
• Strategic logistics and scheduling

The ideal candidate demonstrates:

• Exceptional organizational judgment
• Systems thinking and problem-solving ability
• Emotional intelligence and discretion
• Calm, structured leadership style
• Confidence working independently
• Ability to coordinate professionals without micromanaging

Personal Characteristics:

• Calm, steady temperament
• Strong operational thinker
• Non-ego driven leadership style
• Protective of principal time and attention
• Clear and professional communicator
• Highly discreet and trustworthy

Work Environment:

The household values:

• Clear authority lanes
• Mature and direct communication
• Structured working environments
• Long-term professional alignment
• Discretion and confidentiality

Muffetta Household Staffing Agency, a top rated company that provides a full array of household staffing for private residences and businesses. We are a licensed agency.