Human Resources Coordinator

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Purpose Of Position

Provide administrative support across the Human Resources Department

Essential Job Functions

• Participate in the talent acquisition rotation process for onboarding new hires, which includes providing a benefits overview, processing new hire paperwork, and entry into HRIS and E-Verify system
• Manage all candidate communications and information to ensure a positive candidate experience throughout the recruitment and onboarding process
• Monitor employee relations activities:
• Run attendance and lateness reports biweekly
• Draft attendance and lateness disciplinary memo for union employees
• Send LOPD log to Chief Shop Steward monthly
• Monitor probationary employment period for union staff; ensure the timely return of Probation Reports
• Send temp log to Chief Shop Steward monthly
• Run reports and research issues on an as needed basis
• Track annual and new hire Company Policies and maintain Attestation list.
• Run and distribute reports for various departments/purposes on an as scheduled and as needed basis.
• Complete employment verifications.
• Process and reconcile miscellaneous HR department bills, including the department credit card.
• Assist in the pension request process and liaise with pension plan administrator, i.e. processing pension calculation requests, running census reports
• Participate in payroll review process as needed.
• Facilitate background checks.
• Initiate new hires, promotions, transfers and terminations in the Information Security system.
• Maintain Organizational Charts and distribute monthly.
• Run and distribute reports for various departments/purposes on an as scheduled and as needed basis, including new hires, terminations, promotions, and transfers bi-weekly and executive reports monthly.
• Track interns, consultants, and temporary workers, maintaining communications with managers on their effective dates.
• Disciplinary & Warning Log Tracking
• Tracking Two-Week Mandatory Leave for all employees
• Manage labor law posters process, including liaising with the vendor and distributing updates to the various Bank locations
• Manage the bereavement notification request
• Respond to the unemployment request
• Scan and file paperwork
• Support Amalgamated Bank’s screening/check in process as needed
• Back-up colleagues as needed
• Other HR duties as assigned

Knowledge, Skills And Experience Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 1-3 years of Human Resources experience
• Experience with payroll systems a plus
• Experience with HRIS reporting preferred
• Excellent computer skills including proficiency in Word, Excel and PowerPoint
• Good verbal, written communication and presentation skills
• Self-assured and have a high tolerance for ambiguity and shifting priorities at any given time
• Successfully works independently and coordinate multiple tasks with strong teamwork aptitude
• Must have high level of interpersonal skills to handle sensitive and confidential situations/information while demonstrating diplomacy
• Strong attention to detail and problem-solving skills

If you have questions about this posting, please contact [email protected]