Legal Assistant

The firm is seeking a dedicated, highly organized full-time Legal Secretary to join our team in Albany, New York. In this role, you will provide critical administrative and clerical support to our attorneys across our core practice areas, which include personal injury, insurance defense, municipal law, estate planning, and employment law.

The ideal candidate is detail-oriented, collaborative, communicates effectively, and thrives in a professional, fast-paced legal environment.

Responsibilities:

-Format, draft, and proofread legal correspondence, briefs, pleadings, and discovery documents.

-Prepare and compile estate planning binders, real estate documents, and closing materials.
-Scan, transcribe, and index digital and physical documents into the firm’s case records system.

-Maintain active calendars for multiple attorneys to track court dates, depositions, and deadlines.

-Coordinate travel arrangements and logistics for out-of-town hearings, trials, and client meetings.

-Manage state and federal electronic filings (ECF) in compliance with New York State court systems.

-Greet incoming clients and maintain a polite, highly professional front office atmosphere

-Answer and route calls, take clear messages, and field basic client updates responsively.
-Support billing processes by logging attorney billable hours and inputs via law firm management software.

What We Offer

-Competitive compensation based on legal experience.

-Comprehensive benefits package including health insurance and 401(k) options.
-A professional, supportive, and focused team environment.
-A flexible hybrid model for the right fit

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Qualifications:
-Minimum of 2–3 years of clerical experience, preferably within a law firm or litigation environment.
-High school diploma or GED required; Associate's or Bachelor's degree preferred
-High proficiency with Microsoft Office (Word, Excel, Outlook) and standard law office tech Strong familiarity with New York State court procedures and general civil litigation terminology
-Impeccable typing accuracy, strong time-management habits, and an ability to multitask under pressure.
-Active Notary Public designation is a strong plus