Administrative Coordinator

We are hiring an administrative coordinator for a fashion company in NYC!

• Pay: $29/Hr + based on experience

Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordination of International Market Week

Responsibilities:

CALENDAR / TRAVEL / EXPENSE MANAGEMENT:

• Manage scheduling and coordination of meetings, team meetings, and individual meetings across all time zones for SVP - Global License & International Strategy with a clear sense of urgency and accuracy

• Take ownership for ensuring prioritization is clear and executed against

• Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines - TBD based on SVPs discretion

• Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.

• Take ownership for the International Travel Budget with oversight from Senior Manager - International Operations

COMMUNICATION & DOCUMENTATION:

• Prepare requested presentations and other forms of communication to internal and external Business Partners including supporting on All Hands decks

• Update confidential reports/materials as directed & create/prepare materials for key meetings

• Handle proprietary and non-routine information with confidentiality

• Understand and execute against priorities, where not clear seek to understand

• Manage notes and action items for Weekly Direct Reports meeting as well as monthly Extended International Leadership meetings; Town Halls-

PRIORITIZATION & TIME MANAGEMENT

• Manage the handling of multiple calendars and deliverables

• Prioritize tasks/requests in order to meet deadlines with critical attention to detail

• Proactively communicate with team to ensure they are aware of timelines and conflicting priorities

• Flexibility to work outside of U.S. time zones is sometimes required due to leaders travel schedule or international partners

GENERAL RESPONSIBILITIES:

• Coordinate International Market Weeks. Including but not limited too: catering, fit model bookings, calendar management, logistics management

• Manage Zipline International user access, setup and troubleshooting

• Manage building guest access with security team

• Support senior leaders with administrative tasks, such as but not limited to: IT tickets, new hire set ups, meeting room bookings, distro management, etc.

• Order necessary supplies/samples for department

Required Qualifications:

• Associates or Bachelors degree or commensurate experience required

• 5+ years previous experience supporting Executive Leadership in a high touch capacity preferred

• Experience booking & managing extensive international travel schedules as well as visa applications

• Experience with Concur & Ariba preferred or similar expense systems

• Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

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