Accounts Payable Specialist

Full-time

Description

Do you have any Accounts Payable experience? If so, we want to meet you!

As an Accounts Payable Specialist , you will be responsible but limited to maintaining the accounts payable functions of the department, ensure all payables are posted by the deadline, reconcile AP aging summary, and assist with payroll functions in two separate payroll systems.

Independent Living, Inc. is a consumer-directed, cross-disability advocacy and service organization dedicated to enhancing the quality of life for individuals living in the Hudson Valley region and we seek to hire an Accounts Payable Specialist assist with fiscal related matters as required by the needs of the department while maintaining the fiscal integrity of the agency. Associates degree with concentration in accounting or 4 years of experience in accounting.

DUTIES AND RESPONSIBILITIES:

• Process accounts payable on a bi-weekly basis.
• Ensure all payables are posted by the 15th of each month.
• Clear out “Not Specified” expenses on Profit & Loss (P&L) by class statement each month.
• Scan all A/P documents into QuickBooks.
• Reconcile AP Aging Summary.
• Analyze invoices and expenses for trends and cost saving opportunities.
• Maintain Accrued Expense Schedules.
• Assist with payroll functions:

1. Maintain ADP Database (Independent Home Care).
2. Primary contact for ID assignments.
3. Primary contact for employees W2 and paystub requests.

• Edit department procedure manual in bullet point fashion, as needed.
• Cross training with Assistant Controller.
• Assist with special projects, as needed.

BENEFITS:

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible Spending Account (FSA)
• Paid time off
• Paid holidays from the first day of employment
• Paid lunch break experience in accounting. Experience with QuickBooks is required.

SHIFT:

• Monday through Friday 9am – 5pm, with some flexibility based on the needs of the department.

PAY RATE:

• $22.00/hr - $24.00/hr

Requirements

• AS in Accounting preferred, or 4 years of experience in accounting
• Prior accounting, billing, and collections experience, preferred.
• Prior non-profit (NPO) experience, preferred.
• Knowledge of grant processes and practices a plus
• Must be well organized and detailed oriented.
• Excellent writing, analytical, and problem-solving skills.
• General knowledge of accounting principles and practices
• Excellent written and verbal presentation skills
• Demonstrates proficiency with MS Excel and Word applications. Experience with QuickBooks, required.

ILI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to a person's race, religion, creed, color, sex, gender identity or expression, age, national origin, disability status, sexual orientation, marital or familial status, pregnancy, reproductive health decisions, military status, veteran status, predisposing genetic characteristics or carrier status, domestic violence victim status, citizenship or immigration status. arrest or conviction record or any other status protected by federal or state law.

Salary Description

$22.00/hr - $24.00/hr