Accounts Payable Associate

American Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces. In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.”

Reporting to the Controller, the Accounts Payable Associate is responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role is crucial in supporting the organization’s financial health and vendor relationships.

Job Responsibilities

• Review, verify, and process incoming vendor invoices for accuracy and completeness.
• Code and entry of invoices into the accounting system in accordance with company policies.
• Prepare and schedule weekly payments via check, ACH, and wire transfer.
• Maintains and updates the vendor listing
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
• Maintain vendor files and documentation related to payments and transactions.
• Assist with month-end closing activities related to accounts payable.
• Ensure compliance with internal controls, policies, and external regulations.
• Respond promptly to vendor inquiries regarding invoice status and payments.
• Support audit processes by providing necessary documentation and reports.
• In partnership with Finance leadership, support the implementation of new expenses management system
• Provide training and support internal staff who have questions about invoicing and vendor payments

Essential Skills and Qualifications

• Bachelor’s degree in Accounting or Business
• Proven experience in accounts payable or vendor relations finance role
• Strong attention to detail and excellent organizational skills
• Prior experience with Ramp and JP Morgan Chase banking platform a plus
• Proficiency in MS Office, especially Excel, and familiarity with accounting software (e.g., Sage, Financial Edge) preferred.
• Excellent communication and problem-solving skills a necessity as this position interfaces with internal and external customers daily.
• Ability to manage multiple priorities and meet deadlines.
• Self-starter with proven ability to identify issues, problem solve, multi-task, and meet deadlines.

Benefits

• Hybrid work schedule (Tuesday-Thursday)
• 10 days’ vacation, 2 personal days, 1 floating holiday; 20 sick days
• ABT also takes a “Hiatus Week” in August, and we close between Christmas and New Year; we also observe the standard annual Company Holidays including Juneteenth.
• 403(b) with no company match; eligible to participate after 6 months.
• Group health insurance where company pays 100% of the single premium rate for all plans; $1,500 annually if you chose not to participate in the plan (Medical, Dental, Vision)
• Short-Term Disability Insurance, etc. provided by the company.

$60,000 - $70,000 a year

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.

American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.