Legal E-Billing Coordinator

Job Description

Job Description

Title: Client Accounting Electronic Billing Coordinator

Location: New York, NY (Hybrid – 2 days in-office, 3 days remote)

Schedule: Full-time | Monday–Friday

Salary: $75,000 – $85,000

Key Responsibilities

• Coordinate monthly electronic rate submission process and submit timekeepers/rates for client approval.
• Monitor status of submitted rates, investigate discrepancies, and work with clients, partners, and billing teams to resolve issues.
• Respond to inquiries from partners, secretaries, and billing personnel regarding e-billing rate operations.
• Assist with rates-related client setup for electronic billing, including timekeeper data review and upload authorization.
• Ensure rates are consistent with client agreements and Outside Counsel Guidelines.
• Collaborate with billing staff and e-billing vendors to streamline processes and increase efficiency.
• Provide training and serve as a resource for firm personnel on e-billing rate operations.
• Support projects and initiatives related to e-billing and client accounting.
• Actively enhance knowledge of client accounting procedures and processes.

Education & Experience Requirements

• Bachelor’s Degree (Required)
• Minimum of 2 years of electronic billing rate experience in a professional services environment

Skills & Qualifications

• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint)
• Familiarity with ADERANT Expert (or similar legal-industry time and billing systems)
• Knowledge of LEDES electronic billing formats and e-billing vendor platforms
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to work independently and collaboratively in a team environment
• Flexibility to adjust hours as business needs require

Benefits Offered

• Competitive base salary plus year-end discretionary bonus
• Medical, Dental, and Vision Insurance
• 401(k) savings plan with firm contributions
• Paid Sick Time & Paid Time Off
• Parental leave options
• Professional development opportunities (in-classroom, remote, and on-demand)
• Employee wellness programs and community impact opportunities