Maintenance Department Administrative Assistant

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Administrative Assistant

Real Estate Owner/Manager seeking motivated Administrative Assistant for our Maintenance Department.

Position Overview: The role of this individual is to provide administrative support to the Management Department, ensuring the effective and smooth running of the day-to-day operations. This individual will be responsible for duties including but not limited to the following:

- Coordinating and placing advertising for unit availabilities.

- Managing property waiting lists.

- Tracking all HAP contract expirations and assisting in preparing renewal application packages and annual OCAF applications.

- Filling vacancies as needed and reviewing active applications.

- Sending all certification notices and scheduling interview appointments.

- Responding to tenant inquiries and complaints.

- Scan, Fax and maintain records and files as needed and/or directed.

The minimum education requirement is a high school diploma, or equivalent. The prospective candidate must be proficient in Microsoft Word and Excel, knowledge of Yardi is a plus.

Qualification Requirements: This full-time position would suit someone who is professional, self-motivated, with great communication skills, organized, has an eye for detail, and a willingness to learn. This position will require occasional travel to project job sites.

Please note this description is not designed to cover or contain a comprehensive listing of duties that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• Spanish (Required)

Work Location: In person