Offer: IT Purchasing Associate

IT Purchasing Associate

IT Purchasing Associate - ITS


Job Category: Professional
Subscribe: New Job Alerts
Department: Information Technology Services - 02007
Locations: Albany, NY
Published: Sep 5, 2025
Closing date: Open Until Filled
Type: Full-time
Ref. No.: WF250505
Position ID: 192531



About University at Albany:


Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.


Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.



Listing description


Information Technology Services (ITS) at the University at Albany seeks candidates for an IT Purchasing Associate. This is a key function in the Central Business Office within ITS, which serves as an organizational hub for all finance, operations, and administration. The Associate is responsible for procuring ITS-managed equipment, services, and supplies for a wide variety of projects and programs, including the University's new AI+ initiative, other advancements, and operational activities. They ensure that all transactions, regardless of complexity, comply with New York State, State University of New York (SUNY), and University at Albany procurement policies and procedures.


The prosperous candidate is extremely organized, has a strong attention to detail, and enjoys working in a fast-paced, high-demand environment. They have excellent interpersonal and analytical skills, and the capability to foster collaborative relationships with campus partners. The Associate works closely with the Office of Procurement Services to understand the nuances and complexities connected with all manners of purchasing and comfortable researching unfamiliar technologies. This is a unique opportunity for a strategic, solution-oriented thinker who is invested in developing the skills to recommend and facilitate clear, creative paths to assist ITS in making prosperous, effective procurements consistent with all purchasing rules and regulations.


The Associate conducts their work with a high degree of integrity and a customer service mindset. They are adept at managing multiple priorities, recommending process improvements, and are equally comfortable working independently under limited supervision or as part of a team.



Main Responsibilities:


• Prepare and process IT-related requisitions, contracts and purchase orders, including creating, reviewing, and negotiating vendor contracts; monitor and manage term dates.
• Manage the process for Requests for Proposals (RFPs), Invitation for Bids (IFBs), • Requests for Quotes (RFQs), and Single/Sole Source procurements and the subsequent review, approval, negotiation of award, and contractual obligations.
• Consult and advise ITS staff on procurements of varying amounts and complexities; determine route to purchase and best method of procurement.
• Analyze procurement data and develop a holistic view of ITS procurements across the organization and make recommendations to ensure efficient, effective purchasing decisions.
• Keep abreast of evolving procurement rules and regulations, informing ITS staff of changes as needed.
• Other reasonable tasks as assigned
• Ensure all New York State, State University of New York (SUNY), and University at • Albany purchasing rules and regulations are followed.



Functional and managery Relationships:


• Reports to: Manager, Central Business Office
• Supervises the following positions: n/a



Requirements:
• Excellent interpersonal, oral and written communication skills.
• capability to organize work, prioritize tasks, and manage multiple and changing priorities.
• Provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends, within reasonable professional obligation and expectation.
• Report to campus in-person. this job offer is not eligible for telecommuting.



Requirements:



Minimum Qualifications required


• A bachelor's degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization
• Five (5) years of professional practice in purchasing, contracting, compliance, analyzing agreement terms, or similar function
• candidates must demonstrate an capability to develop inclusive and equitable relationships within our diverse campus community
• candidates must demonstrate an capability to support diversity, equity, access, inclusion, and belonging relative to their function



Preferred Qualifications required


• practice working with New York State purchasing and/or contracting.
• practice in writing and negotiating contracts and related documents.



Working Environment:


• Typical office environment



Additional Information:


Professional Rank and income Grade: Purchasing Associate, SL-4, $75,000-$82,000



Special Note: Visa sponsorship is not available for this job offer. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.


The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link


Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or income history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, Contact Us by the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected].



THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER


Please apply online via



Application Instructions:



candidates MUST submit the following documents:


• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers



Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).


See the FAQ for using our online system. Contact Us by us if you need assistance applying through this website.


Returning candidates - Login to your UAlbany Careers Account to check your completed application.


A review of applications will start on October 7, 2025 and the search will remain open until the position is filled.