Executive Assistant

Job Description

Job Description

Overview

CTG is seeking to fill an Executive Assistant opening for our client in New York, NY.

Location: New York, NY
Duration: Contract to Hire

Duties:

• Provide administrative support to the Executive Team (4–6 executives), including calendar management, expense reporting, meeting coordination, and travel arrangements.

• Perform secretarial tasks such as appointment scheduling, file maintenance, and light personal errands.

• Prepare signature pages and coordinate the execution of contracts.

• Support the legal team with contract lifecycle management and corporate governance documentation.

• Coordinate company travel logistics and group bookings for events.

• Assist in organizing company events including meetings, retreats, and celebrations.

• Act as point of contact for office operations: maintenance, mailing, supplies, pantry inventory, and vendor coordination.

• Partner with HR on office policy implementation and compliance.

• Oversee desk assignments and manage workspace bookings (“hot desk”).

• Maintain the appearance and order of shared office spaces.

• Coordinate with IT regarding office equipment needs and troubleshooting.

• Greet and assist office visitors.

• Answer phones and direct calls/messages as needed.

• Perform other administrative duties as assigned.

• Occasional travel may be required.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

• Proficiency in Adobe and Adobe Sign.

• Familiarity with tools such as Slack, Zoom, and Expensify or similar platforms.

• Strong analytical, organizational, and problem-solving skills.

• Exceptional verbal and written communication skills.

• Ability to manage multiple priorities in a dynamic, fast-paced environment.

• Entrepreneurial mindset with initiative to drive tasks from concept to completion.

• General technical aptitude and comfort with learning new systems.

Experience:

• 4+ years of experience as an Executive Assistant supporting C-level executives.

• Prior experience coordinating office operations and supporting legal or governance processes preferred.

• Experience in clean energy or related industries a plus.

Education:

• Associate’s degree required.

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.

To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Tana Stilloe at [email protected] . Kindly forward this to any other interested parties. Thank you!