Receptionist / Administrative Assistant
Job Description
Job Description
We have an opportunity for a dynamic Administrative Assistant with a small and thriving private equity firm in Midtown Manhattan. They are are a team-oriented organization that values professionalism, attention to detail, and a welcoming office environment. This role combines administrative support for professionals at the firm with light reception and office management responsibilities, supporting the smooth daily operation of our workplace.
Key Responsibilities:
- Oversee the scheduling, meeting set up and clean up for conference rooms
- Greet and welcome clients with a professional and friendly demeanor
- Maintain a tidy and presentable office and reception area
- Receive and distribute mail and deliveries
- Order and manage office supplies and kitchen stock
- Assist with onboarding new employees (e.g., desk setup, badges, welcome materials)
- Support various departments with administrative tasks as needed (e.g., filing, data entry, travel booking)
Qualifications:
- 3+ years of experience in a administrative role within a highly professional, corporate environment, ideally financial services
- Experience in a client facing role with excellent presentation and communication skills
- Excellent written communication skills
- Strong organizational and time-management abilities
- Proficient in Microsoft Office Suite (Word, Outlook, Excel) and comfortable learning new systems
- Ability to handle sensitive information with discretion
What We Offer:
- $80,000 - 90,000 total compensation
- 100% of benefits paid for by the firm
- 4 day/week in office schedule with 1 day WFH
- Employer contributions towards HSA and IRA
- Work life balance, friendly and respectful environment
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