Executive Operations Coordinator

Job Description

The Agency You'll Join:

The NYC Mayor's Office of Equity & Racial Justice (MOERJ) was established in October 2023 as the City of New York's centralized agency to advance equity. Our mandate is rooted in a simple but powerful belief that every New Yorker deserves the chance to live, work, and thrive with dignity.

To realize that vision, MOERJ brings together several key initiatives and offices, including the NYC Commission on Gender Equity (CGE), NYC Her Future (NHF), the NYC Young Men's Initiative (YMI), and the NYC Unity Project (UP), as well as cross-agency bodies like the NYC Pay Equity Cabinet (PEC) and the NYC Taskforce on Racial Inclusion & Equity (TRIE). Together, we create a unified framework for addressing the many ways inequity shows up in daily life.

The Problems You'll Solve:

The Mayor's Office of Equity & Racial Justice (MOERJ) seeks a highly organized and dynamic Executive Coordinator to serve as a core member of the team, providing direct support and reporting to the NYC Chief Equity Officer and Commissioner of MOERJ while ensuring smooth day-to-day operations across the office. The Executive Coordinator works closely with colleagues in Facilities, IT, and other departments to provide organizational support at the office-wide level, troubleshoot issues, keep information flowing, and help staff stay informed. The Executive Coordinator also plays a key role in supporting team culture helping to welcome new employees and collaborating with the Chief of Staff on team meetings, retreats, appreciation activities, and other internal events.

The Executive Coordinator will engage regularly with senior leaders across MOERJ and throughout the City. This role offers significant opportunities for mentorship and professional growth and is ideal for someone passionate about equity and social justice and interested in developing a long-term career in administration and operations.

Responsibilities:

Key duties include, but are not limited, to the below.

• Provide direct administrative support to the NYC Chief Equity Officer & Commissioner, including calendar management, correspondence, meeting preparation, reports, and related tasks

• Collaborate with the Chief of Staff and Deputy Commissioner on key operational priorities

• Maintain updated records, files, contact lists, and other data sets and operational documents for MOERJ

• Manage external inquiries via phone, email, mail, and other communication channels

• Manage equipment and supply inventory for the office, including fulfilling orders and handling asset management and tracking

• Support preparation for staff onboarding and offboarding

• Support the MOERJ Administration team with small purchases and related fiscal tasks, as needed

• Serve as the primary office and space liaison, coordinating with building management and facilities, the Department of Citywide Administrative Services (DCAS), and suite mates, as well as communicating relevant updates to staff and handling routine requests

• Coordinate with IT on new needs, troubleshoot office-wide issues, and ensure staff have accurate and updated guidance

• Design and implement operational processes, as assigned, to improve overall flow and function of office

• Lead or support special projects across MOERJ, as assigned

• Perform other related duties, as assigned, to drive smooth, streamlined, and sustainable office operations

About You:

• High School diploma (or high school equivalency) and three (3) or more years with administrative and/or operations experience.

• Associate or bachelor's degree in business administration, public administration, or a related field, a plus.

• Interest in racial equity and addressing socio-economic, health, gender, and other disparities.

• Interest in and comfortable working in a fast-paced and evolving environment.

• Strong written and oral communication skills.

• Demonstrated professional relationship-building experience.

• Ability to manage competing priorities, think proactively, take initiative, and problem-solve effectively.

• Enjoys building new operational processes and solutions that improve organizational operations.

• Familiarity working within City government preferred.

• Understanding of and commitment to diversity, inclusion, equity, and accessibility.

• Background living or working in communities facing historical oppression and systemic inequities.

• Familiarity with issues affecting historically marginalized groups in NYC such as Black, Indigenous, Latinx, Asian, Middle Eastern, Pacific Islander, or LGBTQ+ communities.

Salary:

The City of New York Mayor's Office of Equity & Racial Justice's compensation package includes a market competitive salary and exceptional benefits. Our cash compensation range for this role is $70,000-$80,000. Final offers will vary based on candidate experience and expertise, and other factors.

To Apply: Click the "Apply" button to submit your application and please include your cover letter under the "Message to Hiring Manager" field or include it as an attachment.

Equal Opportunity | Diversity Equity & Inclusion Statement:

The Mayor's Office of Equity & Racial Justice is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Applicants of all backgrounds are strongly encouraged and welcome to apply. If you are a qualified individual with a disability or a veteran with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by EEO at [email protected].

RESEARCH PROJECTS COORDINATOR - 05277

Qualifications

Graduation from an accredited college with a baccalaureate degree; or

Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or

A four year high school diploma or its educational equivalent plus four years of experience as described in "2" above; or

A satisfactory equivalent combination of education and experience.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 64,852.00

Salary Max: $ 80,000.00