Executive Assistant to Deputy Commissioner of Operations

• Full-Time

• No Exam Required

• Serve as the point of contact for the Deputy Commissioner and her executive team.
• Maintain files on correspondences received from the DOF commissioner, elected officials and senior level staff from other city/state agencies.
• Prepare spreadsheets, reports and document editing for the Deputy Commissioner.
• Review, track and assign all incoming mail and other written materials.
• Maintain the Deputy Commissioner's calendar to include scheduling of appointments, meetings, conferences. Screen telephone calls and messages.
• Ensure the Deputy Commissioner has all necessary materials for meetings and projects.
• Track and maintain a list of assignments (to do list) for the Deputy Commissioner and direct reports.
• Distribute and collect information from the Deputy Commissioner's direct reports.
• Oversee and maintain the Deputy Commissioner's executive office.
• Serve as backup to the Commissioner's office administrative staff.
• Perform other duties as assigned.

Minimum Qualifications

1. High school graduation or evidence of having passed an examination for the high school equivalency diploma or the U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and three (3) years of stenographic experience including one (1) year as secretary; or 2. 60 credits from an accredited college with 12 credits in executive secretarial work and one(1) year of experience as a secretary; or 3. Graduation from an accredited college with a baccalaureate degree and one (1) year of experience as a secretary; or 4. A satisfactory equivalent.

Preferred Skills

Public Service Loan Forgiveness

Residency Requirement

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

• Experience Level: Experienced (Non-Manager)

• Category: Administration & Human Resources