Rate Coordinator

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Rate Coordinator position.

This position offers a hybrid working arrangement.



The Position

A Law Firm Rate Coordinator (RC) supports the Director of Pricing and Rate Supervisor with rate inquiries, maintaining rate structures, and ensuring the accuracy, integrity, and compliance of client rates within the firm's financial systems (SurePoint, Aderant).Qualifications

Key Responsibilities:

• Rate Inquiries: Monitor, prioritize and respond to all rate inquiries in a timely manner, escalating complex issues as appropriate.
• Rate Management: Set up, maintain, and update standard rate arrangements, discounts and fixed-fee arrangements in the billing system.
• Compliance & Analysis: Review Client engagement letters, Letters of Understanding, Outside Counsel Guidelines (OCGs), and any other client correspondence to interpret rate requirements, summarize key terms, and implement compliant rate structures in the most efficient and beneficial way available.
• E-billing Coordination: Partner with the firm's Revenue Team (RT) to provide documentation supporting implemented rates and assist in resolving e-billing rate rejections and discrepancies.
• Data Integrity & Reporting: Maintain accurate timekeeper and rate data, perform regular audits, and generate reports to rate compliance, exceptions and approvals.
• Cross-Functional Communication: Liaise with attorneys, Revenue Team members, and the pricing team to resolve rate-related inquiries and discrepancies efficiently.

Qualifications:

• Bachelor's degree or equivalent training
• 1-3 years of experience in a legal billing environment
• Proficiency in Aderant, or similar financial systems preferred
• Intermediate proficiency in Microsoft Excel (including formulas and data review) and Outlook
• Strong reading comprehension, analytical and problem-solving skills
• Demonstrated ability to exercise proper judgment and maintain confidentiality
• Strong attention to detail with the ability to produce detailed and accurate work products
• Ability to manage competing priorities in a fast-paced and high-volume environment, to meet deadlines and daily requirements
• Strong written and verbal communication skills and the ability to effectively communicate with all levels of personnel, attorneys, staff, vendors and clients
• Commitment to providing high-quality internal and external client service
• Ability to identify issues and contribute practical and efficient solutions
• Interest in learning and developing new skills
• Project management experience a plus

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected] .

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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California Residents may review our CCPA notice for applicants and employees here .

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