Proposal Manager

Job title: Proposal Manager

Location: This position is remote/hybrid, with a preference for candidates who are able to easily travel to our NYC and Hicksville offices as needed.

Compensation Range: $95,000-$110,000



Who We Are:


Infinite Consulting Corp. is a leading project, program, and construction management firm established in 2009, specializing in safety management, quality management, cost estimating, CPM scheduling, and project controls. We are committed to providing exceptional service and support throughout every phase of our clients' projects, with their success being our success. At Infinite, we offer a vibrant, inclusive workplace that fosters professional growth and attracts passionate individuals who work collaboratively to solve problems. Proudly named a 2024 and 2025 Top Long Island Workplace, we are dedicated to a company culture based on integrity, safety, and family values, ensuring every team member feels valued and empowered to make a meaningful impact.



About the Role:


We are looking for a highly skilled and detail-oriented Proposal Manager to oversee day-to-day proposal operations, manage prime proposals, and supervise the on-time delivery of the department's proposal deliverables. This role reports directly to the Director of Pursuits and will work closely with firm leadership and subject matter experts to coordinate and develop high-quality proposal submissions.
The ideal candidate will have a strong background and experience in managing end-to-end proposal processes, with the ability to manage responses and delegate tasks effectively. This position requires an individual with at least 7 years of industry experience with a comprehensive understanding of public procurement for New York City and New York State agencies.



Role & Responsibilities:

• Manage the daily output of the Proposal team, providing direction, prioritization, quality control, and mentorship
• Lead the coordination of prime proposal efforts, from initial receipt of RFP/RFQ to final submission, ensuring timely and accurate completion.
• Collaborate with internal stakeholders, including technical and business development teams, to gather the necessary information and create cohesive, compliant proposals.
• Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
• Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines.
• Ensure that all proposal components are compliant with client specifications and requirements, and internal quality standards.
• Manage communication with clients during the proposal process, including clarifications and additional information requests.
• Manage, update, and support the development of proposal materials (e.g., project profiles, resumes, firm profiles) to ensure current, accurate, and readily available information for future use.
• Attend proposal-related Client meetings, as necessary.
• Assist with tracking and reviewing solicitations for Go/No-Go decisions.
• Maintain and enter data into the CRM as it pertains to proposal-related requests.

Skills, Education, and Experience Qualifications:

• Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
• MUST have experience coordinating prime proposals within the AEC sector
• 7+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
• Demonstrated experience managing prime proposals for public sector clients.
• Strong writing and editing skills, with an eye for detail. Ability to review and approve work from teammates, acting in an advisory and editorial role.
• Experience working with CRM systems, with the ability to manage data entry and organization. Previous use of Deltek Vantagepoint a plus.
• Strong understanding of public procurement processes and proposal development best practices.
• Familiarity with major New York public agencies is preferred.
• Excellent organizational skills and the ability to work both independently and collaboratively.
• Ability to multi-task in a fast-paced environment.
• Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).

Benefits provided but not limited to the following:

• Medical
• Dental
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!
• Autonomy in your role

Sounds like you? APPLY TODAY



Philanthropy Opportunities
The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back



New York City Equal Pay Disclaimer Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate's experience, education, and training. The estimated salary for this position is $95,000 - $110,000.



Equal Opportunity Disclaimer We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.


Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at [email protected] Your security is our priority.